Program Finance Assistant

5 months ago

New Delhi, India PATH Full time

PATH is currently recruiting

for Program Finance Associate

Finance & Accounting:

Facilitate all financial/administrative processes for payment to Vendor/NGO/CBO.

Coordinates with vendors and contractors for submitting invoices within the due timeline and tracking vendor advances

Assist in processing Travel Expenses (TER) of PATH and non-PATH staff and keep track of Travel Advance.

Maintains payment tracker to know if there are any undue delay and provide payment advice to the vendor immediately after payment.

Process payment in Salesforce based on PADM approval.

Comply with applicable PATH policies, SOPs and local laws.

Prepare and upload required supporting documents for procurements and payments in the financial system (Business World) and ensure quality control.

Upload relevant information and documents in Salesforce related to sub-contracts and consultant contracts in Salesforce.

Support PADM/Sr. PADM and other colleagues with analysis & reports during month-end reporting.

Tracks physical files stored in onsite and offsite locations and Maintains copies of all contract/agreement/Purchase Order issued

Ensure that all financial transactions are properly coded and charged to the correct project codes.

Support PADM and ensure compliance with PATH procurement policy 

Support PADM in maintaining a tracking tool for each specific contract/agreement.

Assist PADM in developing, executing and managing project subordinate agreements (contracts, sub-agreements, work orders, purchase orders and consultant agreements). 

Review utilization certificate received from NGO/CBO and recommend for approval to the PADM.

Support/assist during any audit (be it Statutory audit, internal audit, project audit or any donor mandated audits). Keep track of outstanding audit issues.

Strong experience in organizing workshops, seminars, training & meetings as and when required.

Any other Accounting and Finance related tasks as requested by Senior Project Administrator (Sr.PADM)/PADM)

Administrative Function:

Serves as the primary point of administrative contact on administrative matters for project team.

Provides a full range of administrative support to the Project Team, including scheduling travel and event arrangements, internal staff relations, external liaison, and correspondence.

Maintain data base of regular vendor to manage small procurement as per the procurement policy.

Draft meeting minutes and communication to relevant stakeholders.

Provides support to the senior management team with respect to group meetings and other assignments.

Required skills and experience:

Bachelor/Masters/Post Graduate degree in Accounts/Finance with minimum of 5 years of experience in accounting processes.

Experience working independently in a for profit and/or international non-profit organization for at least for 5 years.

Knowledge of local laws related to INGO/NGO, Income Tax, Labor Law etc. will be preferred

Excellent computer skills in Microsoft Excel, Power point and Word.

Well-organized and attention to details with good follow-through skills.

Excellent written/verbal communication skills in English language and flexible to adapt in changing environment.

Proven interpersonal skills and ability to work effectively independently and in a team.

Location: Delhi, India

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