Executive Assistant to Managing Director

2 months ago


Mumbai, India Thermo Fisher Scientific Full time

Responsible for day-to-day office activities for Managing Director

Schedule and plan meeting and appointments. Publish minutes of meetings and required follow ups

Crafting, maintaining, and entering information into databases including customer contacts , ensuring accuracy and validity of information

Lead calendar for designated Director

Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed

Read and route incoming mail and process outgoing mail

Assist in planning company events, meetings, luncheons and employee team building activities or special projects

Assist designated leaders in expense claim procedure ensuring timeliness and accuracy

Engaging with vendors & visitors in office

Handle sensitive information in a confidential manner

Handle conference room booking/meeting space

Coordinating travel by booking accommodations and reservations needs as required

Qualification, Skill & Experience:

- Graduate in any stream

- Proven ability as an Executive Assistant reporting directly - to senior management

- Excellent in MS Office

- High ability to comprehend, highly organized and ability to multi task



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