Associate Director

1 month ago

Mumbai, India Publicis Global Delivery Full time

Job Description

The job description (JD) of a MICE (Meetings, Incentives, Conferences, and Exhibitions). Here is a general outline of the job responsibilities for a MICE person:

Event Planning: Conceptualize, plan, and organize MICE events based on client requirements and objectives. Develop event proposals, including budgets, timelines, and logistical plans. Client Management: Build and maintain strong relationships with clients and understand their needs and expectations. Provide excellent customer service and act as the primary point of contact for clients. Venue Selection: Research and recommend suitable venues for events based on the client's preferences, budget, and logistical requirements. Negotiate contracts with venues and suppliers. Logistics and Coordination: Coordinate all event logistics, including transportation, accommodation, catering, audio-visual equipment, and décor. Ensure all aspects of the event run smoothly and troubleshoot any issues that may arise during the event. Budget Management: Create and manage event budgets, including cost estimation, cost control, and financial reporting. Monitor expenses and seek cost-effective solutions. Registration and Attendee Management: Set up registration processes for participants and attendees. Manage attendee lists, badges, and communication before and during the event. Content and Program Development: Work with clients to create event agendas, programs, and content that align with their objectives. Coordinate speakers, presenters, and entertainment. Post-Event Evaluation: Conduct post-event evaluations and gather feedback from clients and attendees. Use feedback to improve future events and assess the success of the event. Compliance and Documentation: Ensure compliance with all relevant regulations, permits, and licenses. Maintain accurate records and documentation related to the event. Team Management: If in a managerial role, lead and supervise a team of event professionals, including event coordinators, planners, and support staff.

The specific duties and qualifications for a MICE person can vary widely depending on the organization and the role within the MICE industry. It's essential to have strong organizational, communication, and project management skills, as well as the ability to work effectively under pressure and meet deadlines in a fast-paced environment. Additionally, knowledge of the MICE industry, including trends and best practices, is valuable for success in this field.

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