Executive Assistant I&D Operational Excellence

3 months ago


Mumbai, India Abbott Full time

Primary Job Function:

Provide administrative support to I&D Operational Excellence Team (India).

Core Job Responsibilities:

Manage access common mailboxes, create list of all common mailboxes (all I&D functions)

MS Team and filing structures, records management

SharePoint updates/upgrade/administration and meeting coordination

Administrative activities such as travel arrangements (flight booking, hotel and vehicle arrangement, wherever applicable – passport renewal, visa, forex requisition and surrender, international roaming activation, travel insurance, necessary business approvals, etc).

Understanding the business and training requirement from team member and sourcing for related vendor with the help of Procurement Team, creation of purchase requisition and purchase order, arranging for proforma and final tax invoice from vendor, tracking finance related activities for the department, arranging for necessities for the training/seminar/workshop related to the department, timely updation of team related data, tracking and submission of team’s attendance, concur claims, calendar management, monthly team meeting.

Support new employee onboarding

Support for other diverse projects

Supervisory/Management Responsibilities:

Direct Reports: 0

Indirect Reports: 0

Position Accountability/Scope:

Responsible for overall administrative activities for I&D Operational Excellence Team

Global scope

Internal stakeholders: Strategy & Operational Excellence team (Mumbai, Basel) , I&D Department (worldwide)

External stakeholders: External Service Providers.

Minimum Education:

Bachelor of Commerce

Minimum Experience/Training Required:

Excellent knowledge of English (spoken and written). Knowledge of German, French or any other language would be an asset

Sound knowledge of MS Office (Word, PowerPoint, Excel)

Well organized and eye for details

Service oriented

Able to work under pressure

Good interpersonal skills and team player

Ability to adapt herself/himself and be proactive to various contacts and different situations (multicultural environment, internal/external stakeholders)



  • Mumbai, Maharashtra, India Abbott Laboratories Full time

    **Primary Job Function**: - Provide administrative support to I&D Operational Excellence Team (India). **Core Job Responsibilities**: - Manage access common mailboxes, create list of all common mailboxes (all I&D functions) - MS Team and filing structures, records management - SharePoint updates/upgrade/administration and meeting coordination -...


  • Mumbai, Maharashtra, India Abbott Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Expert to join our I&D Operational Excellence Team.Main Responsibilities:Provide administrative support to the I&D Operational Excellence Team, including managing access to common mailboxes, creating lists of common mailboxes, and maintaining MS Teams and filing...


  • Mumbai, Maharashtra, India Abbott Full time

    Job Summary:We are seeking an experienced Administrative Coordinator to join our I&D Operational Excellence team. The successful candidate will provide administrative support to our global teams, ensuring seamless operations and excellent customer service.Key Responsibilities:Manage access to common mailboxes and create lists of all common mailboxes for I&D...

  • R&d Assistant

    2 months ago


    Malad, Mumbai, Maharashtra, India D R Coat and Resins Full time

    R&D ASSISTANT Location: Mumbai (Western Line Preferred) Qualifications: Minimum M.Sc. in Science or Chemistry (or a related discipline). **Experience**: Minimum 3 years of relevant experience handling TDS (Technical Data Sheets) and MSDS (Material Safety Data Sheets). Preferred experience in the chemical, manufacturing, or related industries. **Key...

  • R&d Scientist I

    6 months ago


    Mumbai, Maharashtra, India General Mills Full time

    **Job Description**: - Position TitleScientist-I R&D (Baking Applications)Function/GroupR&D/PackagingLocationMumbaiShift TimingRegular shiftRole Reports toHead - R&DRemote/Hybrid/in-OfficeIn office***ABOUT GENERAL MILLS** **We make food the world loves: 100 brands. In 100 countries. Across six continents. **With iconic brands like Cheerios, Pillsbury,...


  • Mumbai, India Capgemini Full time

    Implementation of diversity and inclusion strategy: - Program management skills to deploy and drive programs across various locations - Support D&I enthusiasts in achieving their goals, partner with ERGs to help them run at high efficiency, and foster the growth of our - community - Coordinating and organizing various workshops on D&I awareness and...


  • Mumbai, Maharashtra, India Abbott Full time

    Job Summary:The Administrative Support Specialist for I&D will provide high-level administrative support to the I&D Operational Excellence Team. This role involves managing access to common mailboxes, creating lists of all common mailboxes, and maintaining MS Team and filing structures.Key Responsibilities:Manage access to common mailboxes and create lists...


  • Mumbai, India Activity next business solutions Full time

    **JOB TITLE : EXECUTIVE ASSISTANT** The specific role of the executive assistant would be to aid the company in managing its operations effectively, by creating a single window reporting system between themselves, the Executive Committee and the owned and operated Hotels under the company's portfolio, through their respective assigned Managers. **JOB...

  • Executive Assistant

    3 months ago


    Navi Mumbai, Maharashtra, India Activity next business solutions Full time

    **JOB TITLE : EXECUTIVE ASSISTANT** The specific role of the executive assistant would be to aid the company in managing its operations effectively, by creating a single window reporting system between themselves, the Executive Committee and the owned and operated Hotels under the company's portfolio, through their respective assigned Managers. **JOB...

  • R&d Assistant

    5 months ago


    Mumbai, Maharashtra, India Advance Paints Pvt Ltd Full time

    **Job Title**: R&D Assistant **Department**: Research and Development (R&D) **Reporting To**: Dy. Manager R&D **Location**: Sewri, Mumbai **Position Type**: Full-Time **About the organisation** Advance Paints Pvt. Ltd. is a manufacturer of industrial, high performance and marine coatings. We are leading suppliers to Indian Navy and Indian Railways...

  • Production Manager

    4 weeks ago


    Mumbai, Maharashtra, India D&AD Full time

    About D&ADD&AD is an organisation that inspires, celebrates and enables creative excellence in advertising and design. Our primary goal is to demonstrate the positive impact that creativity can have across education, the economy and within society.We are seeking an experienced Production Manager to join our dynamic team and take a crucial role in delivering...

  • She Executive

    6 months ago


    Mumbai, India Unilever Full time

    **ABOUT UNILEVER**: Be part of the world’s most successful, purpose-led business. Work with brands that are well-loved around the world, that strive to improve the lives of our consumers and the communities around us every day. Every day, nine out of ten Indian households use our products to feel good, look good and get more out of life - giving us a...


  • Mumbai, Maharashtra, India Parle Agro Pvt Ltd Full time

    Job Description:The Executive Operations Manager will oversee the management of PAPL/Franchise assigned plants, focusing on productivity and equipment efficiency improvements. This role involves working closely with SMEs to identify process gaps and implement engineering solutions.Key Responsibilities:Process Optimization: Work with SMEs to identify areas...

  • R&d Executive

    6 months ago


    Mumbai, India Puratos Zrt. Full time

    **Do you have the appetite to Grow Your Magic?** Consumers everywhere are increasingly conscious of the quality of the food they eat. Puratos develops, produces and distributes a unique range of ingredients for bakers, pastry-chefs and chocolatiers who demand the very highest quality. Founded in Belgium in 1919, Puratos is growing rapidly with over 8500...

  • Executive Assistant

    6 months ago


    Mumbai, India Landor Full time

    Landor is looking for an Executive Assistant to join our Mumbai studio. Could this be you? **We are Landor.*** **World-leading brand specialists.*** **Consulting. Design. Experience.** **Connecting business strategy to brand.*** **Bringing every facet of brand to life.*** **Creating brand-led experiences for talent & customers.*** **United in our...


  • Mumbai, Maharashtra, India U & I Holidays Pvt. Ltd. Full time

    About the JobAs an Operations Support Specialist at U & I Holidays Pvt. Ltd., you will play a crucial role in ensuring smooth day-to-day operations. Your key responsibilities will include planning and organizing daily activities, coordinating with other departments such as Accounts, and maintaining reports. You will also handle complaints, follow up on...

  • Executive I

    5 months ago


    Mumbai, India Mangalam Placement Full time

    **Company**: Asian Paints Limited **Location** Mumbai **Experience** 2-3 Years **Key Skills** Plant Operations, manpower handling, GST, Auditing, External Audit, Communication Skills **Position: EXECUTIVE I - CMD** **Qualification: CA,MBA,PGDM** **Experience: 0 to 3 years** **Location: Mumbai** **Job description** - Description: - **Job Purpose**...


  • Mumbai, Maharashtra, India D source Full time

    Job Opportunities at D|SourceWe are recruiting for various positions in IT and non-IT sectors, requiring expertise in C/C++, Java, MS.NET, PHP, Android, and I Phone.Responsibilities- Participate in software development projects- Collaborate with a diverse teamRequirements- Proficiency in multiple programming languages- Excellent problem-solving skillsHow to...


  • Mumbai, Maharashtra, India Admin Looks Full time

    Unlocking Operational ExcellenceWe are seeking talented individuals to join our R&D and Operations team as Graduate Engineer Trainees.The role involves contributing to the assimilation of knowledge on Operational Excellence Solutions, participating in knowledge development activities, and assisting in maintaining and organizing the company's knowledge...

  • Executive assistant

    2 weeks ago


    Mumbai, India Soundlines Group Full time

    JD – EXECUTIVE ASSISTANT TO MANAGEMENT About the Role: We are looking for a highly organized and proactive individual to support our Management team. The selected candidate will play a key role in enhancing operational efficiency and contributing to the success of our investment company. Key Responsibilities: Assist Management with daily...