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    Ashram Road P.O, Ahmedabad, Gujarat, India D & K Scientific Full time

    2. Arrange meetings, appointments, and conference calls for the Director, liaising with internal and external stakeholders to find suitable time slots. 3. Assist in scheduling meetings with prospective clients, partners, and stakeholders, ensuring all relevant parties are informed and prepared. 4. Prepare agendas, take minutes, and maintain records of...

Personal assistant to Director

5 months ago

Ahmedabad, India Zigsaw Full time
Overview:The PersonalAssistant to the Director plays a crucial role in providinghighlevel administrative support to the Director. This position ispivotal in ensuring the Directors efficiency and effectiveness bymanaging a wide range of administrative and executive supporttasks.KeyResponsibilities:
  • Manage and maintainthe Directors calendar including scheduling appointments meetingsand travel arrangements.
  • Screen and prioritizeincoming communications including emails phone calls and othercorrespondence.
  • Coordinate and facilitateinternal and external communications on behalf of theDirector.
  • Prepare and organize meetingsincluding agendas minutes and necessarydocumentation.
  • Handle confidential informationwith discretion and professionalism.
  • Conductresearch and prepare reports as needed by theDirector.
  • Assist in personal tasks such aspersonal appointments and familyrelatedmatters.
  • Manage and coordinate special projectsas assigned by the Director.
  • Oversee and manageadministrative functions including office supplies equipment andfacilities.
  • Proactively identify opportunitiesto improve office processes and implementsolutions.
  • Act as a liaison between theDirector and internal/externalstakeholders.
  • Provide support for personal andprofessional errands and tasks asrequired.
  • Handle travel arrangements includingitineraries accommodations andlogistics.
  • Assist in managing the Directorsprofessional and personal commitments.
  • Handleadhoc administrative and personal tasks asneeded.
RequiredQualifications:
  • Bachelors degree inBusiness Administration Management or relatedfield.
  • Proven work experience as a PersonalAssistant Executive Assistant or similarrole.
  • Excellent organizational and timemanagement skills.
  • Strong written and verbalcommunication abilities.
  • Proficient inMicrosoft Office and other relevantsoftware.
  • High level of discretion andintegrity when handling confidentialinformation.
  • Ability to prioritize and managemultiple tasks simultaneously.
  • Detailorientedand proactive in problemsolving.
  • Understandingof office management and administrativeprocesses.
  • Ability to work effectively underpressure in a fastpacedenvironment.
  • Professional and polished demeanorwith a positive attitude.
  • Flexibility andadaptability to everchanging priorities andneeds.
  • Knowledge of travel coordination andevent planning.
  • Understanding of protocol andetiquette in professional settings.
  • Experiencein managing complex calendars andschedules.

project management,eventplanning,organization,research,communication,administrativesupport,confidentiality,office management,scheduling,travelcoordination