Operations Specialist

3 weeks ago

Bengaluru, India Airbase Full time

About Us:

Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase software offers modules for Guided Procurement, Accounts Payable Automation, Expense Management, and a flexible corporate card program on a single collaborative platform. It can be implemented in full or as individual modules. Airbase automates all spending workflows and guides the process for all purchases — procure, pay, close. It brings efficiency to complex business processes like multi-stakeholder compliance and accounting needs like multi-subsidiaries, amortizations, and purchase orders. Flexible intake and approval workflows ensure oversight across all stakeholders and spend compliance. Airbase integrates with your other business systems and seamlessly syncs to popular general ledgers. Employees and accounting teams love using Airbase. About the role:We are seeking an experienced Operations Specialist responsible for supporting our office's day-time operations in Bangalore, India. You will ensure that the office runs smoothly and is well-maintained during the day. Reporting to the Director of People, you will be part of the lean and mighty Global People Team. This role is required to be on-site in our Bangalore office M-F with the hours of 10 am IST - 7 pm IST. Manage office operations:  Responsible for managing office operations, vendors, and procurement duties. This role includes overseeing supplies, maintaining office equipment, maintenance, and supervising cleaning staff. Coordinate with staff:  Work closely with staff members, communicating with them to ensure their needs are met and they have the necessary resources to perform their duties. Assist with the on-site interviews of candidates for open positions. Complex calendaring and event planning: Responsible for scheduling appointments and managing the office calendar, ensuring no conflicts and that all appointments are appropriately scheduled. Scheduling occasional gatherings/events. Handle administrative tasks:  Handles various administrative tasks, such as filing, data entry, preparing reports, maintaining records, mailing, etc. Managing special projects as needed.  About you: 2+ years of proven experience managing the logistics of a corporate office, including vendor relationships and procurement duties. 2+ years of proven experience with office management systems and procedures, back-office systems, and practices. Experience using standard office equipment (e.g. printer, scanner, mailing, etc.) Excellent communication, customer service, and interpersonal skills. Extremely organized with high standards and the ability to prioritize and multi-task.

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