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Virtual Assistant Intern, Management

5 months ago

Jaipur, India T S Project Eagle Full time

This is a remote position.

ALTERNATE TITLES Personal Assistant, Assistant

DEPARTMENT - Management

VENTURE - Project X

REPORTING TO - CEO

ABOUT INTERNSHIP PROGRAM

Do you want to learn how to build a startup?

Our Internship Program is designed for students and young professionals who want to gain real-world experience. Our industry-first performance-based reward system gives you a perfect opportunity to prove yourself.

For full details visit — tarangsanghi/internships

ABOUT COMPANY

Founded in 2020 by Tarang Sanghi, Project X is an innovation lab, based in Jaipur, RJ (India) at its stealth-startup phase. Our lab's designed to create and launch new companies, products, and services. It's invaluable in jump-starting novel ideas that can either disrupt or complement existing companies. We draw from our cross-functional expertise and collaborate to create these new offerings. We come up with new ideas, execute them, and iterate until the idea is fully implemented. For more details: 

Currently, we are putting together a team of the best and the brightest We look forward to receiving your application

ABOUT DEPARTMENT

The management team provides the necessary vision, and leadership to drive growth and excellence across all our initiatives while ensuring all aspects of the business are running smoothly.

AREA OF RESPONSIBILITIES*

Some of your responsibilities will include:

  • Research: Find relevant information on tools, processes, etc for the business.
  • Word processing: Prepare reports, correspondence, and other written documents.

Time & Work Management

  • Appointment Setting: Act as the point of contact among executives, employees, clients, and other external partners.
  • Calendar Management: Manage the CEO’s calendar and set up meetings.
  • To-Do List Management: Manage information flow in a timely and accurate manner.

Communications

  • Call Screening: Manage daily phone calls and provide updates.
  • Inbox Management: Filter out irrelevant emails and follow zero inboxes.
  • Meeting follow-ups: Take minutes during meetings, assign them to the relevant person, and take timely follow-ups for execution.
  • Quality Check: Proofread and edit internal and external communication documents like – memos, emails, presentations, and reports materials for accuracy, completeness, grammar, and format.

Others

  • Travel Management: Make travel and accommodation arrangements.
  • Budget Management: Rack daily expenses and prepare weekly monthly or quarterly reports.
  • Supply Management: Act as an office manager by keeping up with office supply inventory. Order items wherever necessary and stock them in proper places.
  • General: Organise and maintain the office filing system.

*Please note. As your role evolves your responsibilities will change/modify/grow.



RequirementsQUALIFICATIONS

WORK EXPERIENCE

Worked as an Executive Assistant, Personal Assistant, or similar role. Work experience at a startup is preferable.

** You will be expected to present proof of your qualifications and work experience.

EDUCATION

Graduation degree. Additional degree / certification is a bonus.

SOFTWARE AND APPLICATION

Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g. Google apps, copy machines, etc).

QUALITIES & CAPABILITIES

  • Outstanding organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality.


BenefitsAs per the Rewards System. 
Read the details about the Rewards system here -