Assistant IM

2 weeks ago

Navi Mumbai, India Wärtsilä Full time

Assistant IM


Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Wärtsilä Information Management (IM) is a corporate-level information and technology organization with more than 370 IT professionals globally. IM integrates processes, systems, and information, supporting businesses in digitizing their core operations and enabling new digital business opportunities via technology and information. For a development minded person, IM offers an opportunity to shape the future of our IT environment and be part of the global digital transformation. 

IM Delivery Centre (IDCI) based out of Navi Mumbai (India) is technology delivery hub for Wärtsilä IM. Operating for more than a decade, IDCI has been delivering IT operations, developments, enhancements, and Projects for Wärtsilä business & IT needs. The deliveries under different verticals of ERP, CRM, PLM, Application & Technology, Platform delivery services, Infrastructure & End user services & Business Digital (products) services and is 100+ formidable team. 

We're currently looking for an Executive Assistant to be a supportive force not only to our leadership team but also to the entire department. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Key Responsibilities:


• Manage day to day administrative tasks for IM Delivery Centre India (IDCI). Provide administrative and office support to all the employees of the IDCI.
• Work with our Travel partners in managing travel logistics and activities, including Visa assistance, accommodations, transportation, and meals in line with organizations policies and procedures.
• Facilitate in smooth travel preparations for our overseas guests & counterparts visiting IDCI.
• Assist with travel expense management as per company policies as a local key user.
• Align, liaison and collaborate within the function (IM Teams other than India) and other support functions like HR, WSSC/ local finance & Admin to define, refine and continuous improvement.
• Support project billings and admin billings activities. 
• Assist in new employee onboarding with needed logistical support as well as taking care of the administration related activities.
• Organize team communications and assist in planning events, both internal and off-sites.
• Maintain professionalism and strict confidentiality with all materials.

Qualifications & requirements:  

• Graduate by education and with a minimum of 8 + years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Experience in working with multi-located and diverse teams across the globe.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Job Location : Navi Mumbai

Last application date: 24.06.2024

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä

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