Procurement Associate

Procurement Associate (Category Associate)

Job #: req27101 Organization: World Bank Sector: Procurement Grade: GD Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Chennai,India Required Language(s): English Preferred Language(s): Closing Date: 4/29/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA).It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. Visit .

Unit Overview:

The Corporate Procurement Unit is responsible for the procurement of goods, works and services (including consulting services) to support the WBG’s 140+ offices around the world. Corporate Procurement manages an annual spend around USD 2B with around 25,000 vendors. The team has staff located in Washington, DC, Chennai, India and Sofia, Bulgaria. Corporate Procurement utilizes category management to achieve better outcomes, improved quality, greater savings, efficient use of resources, a better understanding of the market, and an increased focus on collaboration and innovation.Corporate Procurement focuses on three key principles: Commerciality, Risk Management, and Environmental, Social, and Governance outcomes. Categories of spend include: i) Corporate Services and Real Estate; ii) Human Resources and Professional Services; and iii) Technology. To learn more about Corporate Procurement, visit: CP website.

Roles & Responsibilities:

The Procurement Associate (Category Associate) position is located at the Corporate Procurement Human Resources and Professional Services (HRPS) team in Chennai, India. This position reports to the Senior Procurement Specialist, who in turn reports to the Chief of Corporate Procurement.

Responsibilities include being a valued business partner to clients, understanding business needs, developing annual procurement plans, conducting internal (., data-driven; category spend, client strategies, stakeholder analysis, and SWOT), and external analysis (., market research & forecast, market share & trends, benchmarks, cost drivers), advising clients on market trends, and influencing change with the intent to maximize value for money while managing risks and maximizing impact on sustainability.

The position requires high level skills and relevant work experience in the field of procurement, contracting and category management across a variety of industry sectors, contract management, dispute resolution, advisory for Project Managers and strong communication and interpersonal relationships.

The category includes, but is not limited to, Human Resources and Professional Services.

Key accountability for this position includes:

•Conducts procurement, sourcing, and category management activities required by the World Bank Group globally.

•Understands client’s needs, generates solicitations, and manages bidding process for assigned areas; collaborates with clients in developing procurement plans; carries out market research to identify sources of supply; reviews technical specifications for completeness and competitive qualities; develops vendor pre-qualifying and evaluation criteria; prepares contracts; and engages vendors in process discussions.

•Negotiates contract terms and conditions for the assigned categories.

•Category management of designated categories.

•Monitors vendor commercial performance.

•Conducts research, trend analysis and benchmarking in international markets including category management.

•Leads/guides remotely located teams in performing medium to complex procurements.

•Liaises with clients in preparation and delivery of presentations to Procurement Committees.

•Undertakes activities to ensure compliance with World Bank Groups’ policy.

•Provides guidance and direction to Project Managers on commercial contract management issues.

•Designs innovative solutions for medium to complex solicitations for large dollar and through a service risk-based approach.

•Possesses an good understanding of commerciality and ability to demonstrate achieving value for money through strategic planning, solicitation, and negotiations.

•Maximizes positive impact on sustainability (diversity, environment, social responsibility) through the sourcing process and category management.

•Possesses a good understanding of risk management, analyses risks, and works with business partners to mitigate risks through sourcing and managing risks during category management.

Due to the requirements of the job, this position may require frequent adjustments to the work schedule created by the time zone difference with many of the clients it supports and may also involve a limited amount of travel.

Selection Criteria

•Bachelor’s degree or equivalent combination of education and experience.

•Minimum three years of relevant experience.

•Practical experience in international procurement with full knowledge of procurement techniques and practices used in the public and private sector and experience in contract drafting and administration.

•Analytical and problem-solving skills with experience of conducting research and analysis on well-defined tasks, articulating issues, and recommending solutions.

•Good organizational skills, to manage multiple tasks within tight deadlines, and ability to establish and monitor quality standards and work assignments.

•Ability to proactively manage projects and contribute to team responsibilities and manage client expectations.

•Project Management skills with experience in managing multiple related projects to ensure the overall program is aligned and directly supports the achievement of strategic objectives.

•Extremely resourceful, strong communication and interpersonal skills.

•Ability to effectively provide professional support to senior professionals and to advise less experienced staff.

•Ability to deal sensitively in a multicultural environment and build effective working relationships with clients, colleagues, and other stakeholders.

•Experience with MS Office applications and proficiency of technology and/or systems relevant to the functional area (., SAP, MS Dynamics, E-Procurement tools) is desirable.

General Competencies:

•Ability to deal sensitively in multi-cultural environments and build effective working relationships with clients and colleagues.

•Understands and utilizes basic concepts of Project Management, as they relate to the implementation of a project.

•Ability to plan and execute negotiation process within established parameters and under general guidance and supervision.

•Superior communication skills in English (verbal, written, and comprehension), and ability to resolve interpersonal conflict.

•Cross-functional team player with the ability to function effectively in multi-disciplinary teams within a matrix management environment, as well as an individual contributor.

•Strong client service orientation.

•Other language skills would be an asset.

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

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