LEGAL Assistant GSC

1 month ago

Bengaluru, India HSBC Full time

Why join us?

To assist with the provision of legal support to HSBC’s Global Commercial Banking business Provide full spectrum of secretarial and administrative support to the Regional Legal Department of the Bank

What you’ll do:

Principal Accountabilities

Impact on the Business

Provide full spectrum of secretarial and administrative support to the Regional Legal Department of the Bank. Manage travel, meeting, calendar, and itinerary arrangements. Coordinate with both internal and external parties according to the operational needs from the Legal Department or the COO Team. Assist in event management and project management when required. Manage document processes including editing and formatting. Perform ad-hoc assignments as assigned / requested. Support multiple stakeholders and prioritise tasks. Work with the COO Team to provide high quality of secretarial support and provide potential enhancement suggestion to current workflow. Candidate with good and satisfactory performance would be considered to change into a permanent role upon the completion of 1-year contract

How they are achieved/measured

Where necessary, matters are escalated to the vice president for engagement

Customers / Stakeholders

Be proactive in the provision of legal support. Ensure timely escalation to line management on any issues.

How they are achieved/measured

Supporting the provision of legal advice that is succinct, easy to understand, and adds value by identifying the root cause of the problem and solutions. Evidence that the jobholder has taken the initiative, identified where added involvement from line management. Evidence that the jobholder has sought to understand the client’s needs and achieved a satisfactory conclusion.

Leadership & Teamwork 

Maintain and develop positive and professional working relationships with team members. Participate effectively as part of the Global Legal team. Collaborate with and support legal colleagues as appropriate.

How they are achieved/measured

Regular reports to and meetings held with line management. Provide clear communications to business, with support of Senior Legal Counsel. Maintain successful and mutually supportive working relationships with all members of legal team. Under the direction of Senior Legal Counsel, support and work with other internal lawyers, to apply best practice. Understand, contribute and make use of knowledge sharing and document management systems.

Operational Effectiveness & Control

Comply with legal risk management requirements set out in the Group Standards Manual and Legal FIM. Comply with regulatory and compliance matters and the management of operational risk.

How they are achieved/measured

Demonstrable understanding of Group Standards and FIM requirements on transactions. Follow appropriate procedures and controls to monitor, control and mitigate legal risk in relation to the jobholder’s area of expertise.

Major Challenges

Ability to adapt work style to meet varied workloads. Ability to prioritize workloads in terms of legal risk and commercial consideration. Maintain knowledge of HSBC Group operations and policies. Increasing ability to handle more complex tasks with less supervision. Ability to identify the need for further analysis and the need for a timely decision given commercial pressures

Context of the Job

The role holder is responsible for giving robust support to senior management.

Role Holder is accountable to assist with the completion of a range of tasks which includes but not limited to:

Strong and effective communications and inter-personal skills in English and Cantonese. Experience in the Banking industry is preferred but not essential. No legal background is required; it is a bonus if you have any. Experience with event management and project management is highly preferred. A good team player and willing to collaborate and provide support to other team members. Detail-minded, fast-paced, and good time management skills. Able to work independently with collateral thinking to be flexible. Positive attitude and willing to move things forward. Good computer skills, well versed in MS Word, Excel and Power Point

Management of Risk

The jobholder is responsible for (i) responsible for giving robust support to senior management against the backdrop of both the external legal framework and the internal Group Standards Manual and Legal FIM; and (ii) assisting Global Commercial Banking

Observance of Internal Controls

The jobholder is an “insider” for dealing purposes and subject to strict controls and confidentiality. Maintain HSBC internal control standards, including timely compliance with internal and external audit points together with any issues raised by external regulators

Job Dimensions

Supporting a global business with considerable scope for regulatory intervention and/or legal challenge and dispute. Business has a wide range of product and customer types Requirements

What you will need to succeed in the role:

Education and Relevant Experience

Understanding of domestic banking and finance law and transactions. Administrative experience mandate. A clear understanding of HSBC’s corporate values. Ability to meet deadlines and manage workload. Ability to work independently and, where required, collaboratively to support a range of team members. Strong communication and inter-personal skills. Lateral thinking/problem solving. Regulatory experience and a general understanding of risk management is an advantage, but not essential.

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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