Assistant Group Company Secretary Gsc’s

2 weeks ago

Bengaluru, India HSBC Full time

-Job description

**Business**:Corp Governance & Secretariat

**Open positions**:1

**Role Title**: Assistant Group Company Secretary GSC’s

**Global Career Band**:4

**Location **_(Country / City )_**:India/ Bangalore

**Recruiter Name**: Thanvi Mathur

**Why join us?**

The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. CG&S provides company secretarial and governance services including:

- Support and advice to Group Board and its main committees, Principal and Material subsidiaries including meeting organisation, director’s training, evaluations and induction.
- Support and advice to LoBs, and Group Functions, including DBS.
- Core legal entity compliance for over 500 subsidiaries, branches and representative offices across over 60 countries and territories.
- Transactional support and advice on legal and regulatory compliance across all jurisdictions including transactions, document execution, filings, capital restructuring, and asset sales.
- Shareholder services, AGM, share registrars, and external stakeholder management
- The role holder as part of the CG&S team will deliver the Vision 26 goals and drive the Function’s 5 priorities:

- Protecting the Bank
- Connecting the Bank
- Supporting the delivery of strategy
- Drive informed decision making, and do all this whilst
- Simplifying Governance
- The Assistant Group Company Secretary role holder is responsible for the day to day operations and delivery of the Bangalore based Offshore Company Secretariat (CoSec) CG&S team. The incumbent will work alongside the Onshore GSC Lead to assist the onshore CGS team(s) to ensure that the HSBC Group entities, their Committees and other relevant governance forums, their Directors, Members and Officers comply with all relevant statutory and regulatory obligations.

**The Opportunity**:
Role Holder is accountable to the Head of Governance Optimisation and GSC CoSec Oversight (as the designated Onshore CoSec GSC Lead) for completion of tasks which includes but not limited to:

- Day to day management of the Bangalore based CoSec Offshore CG&S team
- Promote a strong sense of teamwork to ensure all areas work collaboratively and as efficiently as possible including with the Bangalore based lead for the COO GSC team.
- First level of escalation for the offshore team
- Ensure the team’s priorities are aligned with CG&S and Management priorities
- As a SME, the role holder acts as the second point of contact for any query the onshore CoSec CGS teams might have, and advises senior management and liaises with the Onshore CoSec GSC Lead as may be required for strategic decisions relating to process and generic operations and workflow management
- Working alongside the Onshore CoSec GSC Lead, the role holder will play a key role in the development and delivery of CGS offshoring strategy including the development and structured take on of new activities or new regions to be supported by the team.
- To support the provision of company secretarial services, in accordance with the agreed scope of services, to HSBC Group companies which may include:

- To assist the CGS onshore team(s) in supporting the boards of directors of HSBC Group companies and corporate governance frameworks
- To provide support for board and committee meetings within including scheduling meetings, developing annual planners, preparation of meeting packs, drafting minutes and managing any actions arising
- To assist the CGS onshore team in the maintenance of statutory registers and the submission of statutory filings
- To support arrangements for Annual General Meeting(s)
- To draft statutory and/or regulatory documentation relating to corporate entity changes
- To support the CGS onshore team in fulfilling statutory and regulatory reporting requirements of HSBC Group
- To assist the CGS onshore team in the maintenance of issued share capital including issuance arising from employee share plans and SCRIP dividend payments
- To manage and respond to shareholder requests
- To assist with the on-boarding of non-executive directors and other relevant individuals to HSBC
- To respond to requests for CGS owned information
- Support the development, in conjunction with the Onshore CoSec GSC Lead and other onshore team contacts (as applicable), best practice corporate governance requirements and standards in accordance with the SAF
- Given the unique position of being in the GSC, the individual might be required to bring standardization, where possible, across the regional GCS Functions and therefore requires the individual to have a drive to establish and promote best practices
- Support on ad-hoc projects within Group CG&S Function

**What you’ll do**:

- Managing the CoSec CGS Bangalore team to ensure delivery of

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