Executive Assistant Gsc’s

3 weeks ago

Bengaluru, India HSBC Full time

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.
HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions. We are currently seeking an experienced professional to join our team in the role of **Executive Assistant.**

**Why join us?**

The purpose of the job is to provide administration and quality management in the Vice President (Operations) office.

**What you’ll do**:

- Maintains calendar of appointments, meeting itineraries and coordinates related arrangements.
- Ability to prioritize and effectively manage a large volume of internal and external meeting requests to agreed timescales and often across different time zones setting up WebEx, video or telephone conference facilities as required.
- Event organization and management including off-sites and town halls
- Prepares and consolidates reports/letters/organization charts and handles management correspondences
- Ensure confidentiality of reports and other documentation
- Handles the recording and maintenance of expenses, invoice processing and ordering stationery requirements
- Handles travel needs/ booking with HRG (appointed travel agency) and all admin online
- Maintains good working relationship with internal, external contacts and GSCs wide.

Requirements

**What you will need to succeed in the role**:
**Knowledge: -**
- Must hold a bachelor’s degree of any course from a reputable academic institution
- Proficient in Microsoft Word/Excel/PowerPoint and Outlook
- Excellent interpersonal, written and verbal English communication skills
- Excellent planning and organizational skills; proactive and self-motivated
- Ability to multi task and manage ever changing and often conflicting priorities in a challenging environment with limited direction or supervision/ manage time effectively and prioritize workload
- Ability to interact professionally with all levels of management in different nationalities

**You’ll achieve more at HSBC

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