Executive Assistant

3 weeks ago

Panjim, India Samyojak Consultancy Services Full time

JobOverview

We are seeking dedicatedindividuals to join as Executive Assistant to the director in thecompany dealing in the Finance sector. The successful candidateswill encompass comprehensive administrative support includingcalendar management communication facilitation documentation upkeepmeeting coordination travel arrangements expense management projectassistance and efficient time prioritization ensuring seamlessoperation and productivity for thedirector.

JobResponsibilities

1) CalendarManagement:

  • Maintain and organize thedirectors schedule coordinating meetings appointments and travelarrangements.
  • Anticipate and prepare materialsfor meetings ensuring the director is wellprepared andinformed.

2)Communication:

  • Act as a liaisonbetween the director and internal/external stakeholders.
  • Draft and edit emails reports and othercommunications on behalf of thedirector.

3) Documentation and RecordKeeping:

  • Manage and organizedocumentation ensuring confidentiality of sensitive information.
  • Prepare proofread and edit documentspresentations and reports asrequired.

4) MeetingCoordination:

  • Plan and coordinateinternal and external meetings including logistics agendapreparation and followup actions.
  • Recordminutes of meetings and distribute them to relevantparties.

5) TravelArrangements:

  • Arrange domestic andinternational travel itineraries accommodations and other logisticsfor the director.

6) ExpenseManagement:

  • Track and reconcileexpenses ensuring accuracy and compliance with companypolicies.

7) ProjectSupport:

  • Assist in special projectsand initiatives providing administrative support asneeded.

8) Prioritization and TimeManagement:

  • Effectively prioritizetasks and manage competing demands to meetdeadlines.

JobRequirements

  • Education:Graduation or postgraduation preferably in business administration.
  • Experience: Previous experience in anadministrative role preferably supporting highlevel executives ordirectors is required.
  • Organizational Skills:Strong organizational abilities are essential for managingcalendars documents meetings and travel arrangements efficiently.experience with calendar management tools and online collaborationplatforms will be preferred.
  • CommunicationSkills: Excellent written and verbal communication skills.
  • Attention to Detail: The ability to maintainaccurate documentation proofread materials and ensureconfidentiality of sensitive information is crucial.
  • Tech knowledge: Proficiency in officeproductivity software such as Microsoft Office Suite (Word ExcelPowerPoint Outlook)
  • Adaptability: The capacityto adapt to changing priorities handle multiple taskssimultaneously and work well under pressure is important in afastpacedenvironment.

JobLocation PattoPanjimGoa

For any furtherdetails please write to us at


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