Program Coordinator

4 weeks ago

Hyderabad, India Parexel Full time

When our values align, there's no limit to what we can achieve.
 

Key Accountabilities :

Support Account Team for Successful Project Delivery

Provide team members with skilled support in the implementation and management of specified projects within agreed time schedules and budgets Proactively maintain and circulate project tracking and status reports, internally (including liaison with the studio) and externally Set up and maintain accurate project information on all tracking tools (internal and external)Set-up project (status reports, tracking documents, document naming convention) and project codesPrepare project kick off materials, including creating project job sheetRaise purchase orders for all external services (ICs) as per standard processes and procedures with authorization by an appropriate signatory; track paymentsGenerate appropriate correspondence when seeking permission to reproduce illustrations/figures online/paper archive of purchased papersInsert Reference Manager citations into manuscripts and format to style; maintain Reference Manager databases within account team(s)Provide information on abstract and/or manuscript submission guidelines, proactively ascertain and collate all information required for submission package, and undertake submission (eg, online) of abstracts or manuscriptsFormat documents to journal/house style and PowerPoint slides to agreed template; incorporate scientific/editorial/client revisions as directed Assist with QC and fact-checking on requested projects Responsible for preparing for team meetings, including scheduling, material preparation, creation and maintenance of project tracking materials, timeline creation, taking minutes, and addressing any other issues; attend internal client/project meetings as appropriate Responsible for the maintenance of client publication tracking tools, eg, Datavision, PubStrat, both content and financial, including the following if needed:Site coordinator for governance and updating user rights for databasesServe as a super-user for databases, responding to users’ questionsand training new employeesCoordinate the permissions process to provide access to newemployees and ManagersManage the review and approvals process Assist with the financial tracking of projects, including preparing hour reports, invoice schedules, client financial project tracking reports, CIS tracking, budget revisions, reconciliations, and reviewing for anomalies and maintaining documented histories of projects as directed Schedule and coordinate arrangements for client, authors, faculty/KOL meetings/teleconferences, including circulation of invites and agenda, liaison with client/KOL regarding arrangements, meeting presentations, and collation/circulation of materials, as appropriate Set up appropriate filing systems to store all correspondence and documentation in standard directory structure. Ensure assigned team members agree and adhere to common filing practices. Keep project files up to date for quick and easy retrieval of correspondence Recognize problems concerning the progress of projects reporting to Managers in a timely fashion Assist in proposal and budget development and pitch presentation development Identify and assist in the training of processes and associated skills (eg, software skills)

Maintain a proactive approach to the above activities, asking questions

as necessary and initiating tasks, without the need for prompting

Organize own workload, prioritizing work through regular discussions with Manager and project managers Make Manager aware of potential work overload (under-resource) or timing difficulties Provide recommendations for solutions to problems/issues to internal team members Demonstrate follow-through on assigned tasks and prioritize tasks to meet task timelines Undertake all liaison in a tactful, polite, clear, concise, and effective manner, taking and acting on clear, detailed, and accurate messages

General Team Support

Proactively set up and coordinate with Manager the Induction Program for new starters Actively contribute to induction programs and the training and development of new support staff and other employees Handle all incoming and outgoing project-related mail appropriately and promptly; carry out routine checking of e-mail in absence of team members, pass on to relevant employees or action as appropriate Maintain relevant internal and external e-mail distribution groups Archive completed projects (electronic and hard copy) on a regular basis, in accordance with the company archiving policy

Skills:

Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), Outlook (Advanced) and Reference Manager (Intermediate) and sound knowledge of databases (eg, Access) Ability to source information using the Internet and other media Confident processing financial information and trackers under the guidance of Manager A confident self-starter who is capable of knowing how best to action/respond to specific requests and information received from a variety of external and internal sources Strong interpersonal and communications skills, including ability to compose own correspondence to agree professional standard Excellent organizational and multi-tasking skills, with the ability to coordinate several projects at different stages, meeting strict deadlines and follow-up proactively; effective time management Accuracy and attention to detail Team player with client-focused approach Motivated, proactive, flexible approach, with ability to follow tasks to completion Exhibit confidentiality regarding sensitive information and a professional demeanor at all times Proficient use of the English language

Knowledge and Experience :

Project and team coordination Experience within the medical communications environment would be an advantage

Education:

Ideally Degree preferred, eg, Life science, Marketing, Business qualifications

  • Program Coordinator

    1 week ago

    Hyderabad, India Anhad India Full time

    **Experience**:any graduate with 1-2 years of proven experience as program coordinator or relevant position **Location**:Hyderabad, New Delhi, Udaipur, Remote (work from home) **Roles & Responsibilities**: - Plan and organize programs and activities as well as carry out important operational duties - Show maturity and initiative in a fast-paced...

  • Program Coordinator

    3 weeks ago

    Hyderabad, India The Finbridge Full time

    1. Attendance checking of current batch; Posting in 12MWI group who all abent yesterday; Home work tracking; Health and Book study tracking and posting feedbacks in grops or intimating one to one. 2.Updating all field values in CRM; Maintaining current group and previous groups more professionally 3. HC Synergy Program Handling; Issues resoltuion. Checking...

  • Program Coordinator

    4 weeks ago

    Hyderabad, India Sciinov Group Full time

    Coordinates Program Related Events such as Workshops, Symposia, National and International Scientific Events Etc. with International Speakers and Delegates. Designing Scientific Sessions for the Conference. Invite Speakers, Delegates And, Students to the Conferences from Universities, Institutions, Colleges and Companies Throughout the World. Be a Main...

  • Program Coordinator

    6 days ago

    Hyderabad, India Momentera Event Management Pvt Ltd Full time

    We are looking for experienced conference/program coordinators, job duties will include conference registrations, creating conference schedule, getting sponsors/exhibitors. - **Responsibilities**_ Scheduling Speakers and Panelists Scheduling Delegates and Students Getting Sponsors and Exhibitors Social Media Marketing - **Qualifications**_ Bachelor’s...

  • Program Coordinator

    4 days ago

    Hyderabad, Telangana, India Sciinov Group Full time

    Coordinates Program Related Events such as Workshops, Symposia, National and International Scientific Events Etc. with International Speakers and Delegates. Designing Scientific Sessions for the Conference. Invite Speakers, Delegates And, Students to the Conferences from Universities, Institutions, Colleges and Companies Throughout the World.Be a Main Point...

  • Program Coordinator

    7 days ago

    Madhapur, Hyderabad, Telangana, India SCOPE MEETINGS Full time

    Coordinates program related events such as workshops, symposium, national and international Scientific Events etc. with International Speakers and delegates. Pay: ₹18,000.00 - ₹30,000.00 per month **Benefits**: - Flexible schedule Schedule: - Day shift Supplemental pay types: - Commission pay - Performance bonus Work Location: In person

  • Program Coordinator

    2 months ago

    Hyderabad, India SCIFED Private Limited Full time

    **Job Descriptions**: - Responsible for sourcing data of Renown Researchers, Scholars, Business People and students (Clients) through various data sources such as websites, Social Networks, Related Events and Publications. - Understanding the various research works, Finding Similarities and establishing relationships among them (Analyzing Research Work)....

  • Program Coordinator

    4 days ago

    Serilingampally, Hyderabad, Telangana, India USP (U.S. Pharmacopeial Convention) Full time

    DescriptionWho is USP?The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world's top authorities in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for...

  • Contingent Workforce Program Coordinator

    7 days ago

    Hyderabad, India Teradata Full time

    The Contingent Workforce Program Coordinator will work within a team of program coordinators covering the Contingent Workforce needs of all business units of a global company. The open position will focus on supporting needs of the EMEA region. **RESPONSIBILITIES INCLUDE**: Runs standard reports from those systems to support key business processes including...

  • Event Coordinator for School Program

    2 weeks ago

    Hyderabad, India 7P Events And Activations Pvt Ltd Full time

    Looking for School Program Coordinator. Roles & Responsibility. - Schools & colleges Tie-up.( Permission Has to be Taken ) - Conduct Seminars, Exams, Events..etc. - Provide regular updates to clients on the progress of projects and campaigns. - Coordinate with internal team for delivery of work. - Bridging gap between team and client. **Salary**: From...

  • Program Coordinator

    2 weeks ago

    Serilingampally, Hyderabad, Telangana, India USP (U.S. Pharmacopeial Convention) Full time

    **Description** **Who is USP?** The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world's top authorities in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of...

  • Safety Program Coordinator

    2 weeks ago

    Hyderabad, India U.S. Embassy & Consulates in India Full time

    **Hiring Path**: - Open to the public **Who May Apply/Clarification From the Agency**: - For USEFM - FP is 06. Actual FP salary determined by Washington D.C.- All Interested Applicants / All Sources **Security Clearance Required**: Public Trust - Background Investigation **Appointment Type** Permanent **Appointment Type Details**: **Marketing...

  • Immediate Requirement As Program Coordinator

    2 months ago

    Hyderabad, India SCIFED Private Limited Full time

    Roles and Responsibilities - Responsible for sourcing data of Renown Researchers, Scholars, Business People and students (Clients) through various data sources such as websites, Social Networks, Related Events and Publications. - Understanding the various research works, Finding Similarities and establishing relationships among them (Analyzing Research...

  • Vendor Management Program Coordinator

    2 months ago

    Hyderabad, India JLL Full time

    What this job involves: Vendor Documentation and Records Management: Maintain accurate and up-to-date vendor documentation and contact information.  Vendor Onboarding: Assist in the onboarding process for new vendors, ensuring completion of necessary documentation and compliance requirements via the Vendor Partner Connect.  Vendor...

  • Vendor Management Program Coordinator

    2 months ago

    hyderabad, India JLL Full time

    What this job involves: Vendor Documentation and Records Management: Maintain accurate and up-to-date vendor documentation and contact information.  Vendor Onboarding: Assist in the onboarding process for new vendors, ensuring completion of necessary documentation and compliance requirements via the Vendor Partner Connect.  Vendor...

  • Program Coordinator

    2 months ago

    Hyderabad, Telangana, India Evega Technologies Full time

    **Job Summary** Responsible for sourcing data of Renown Researchers, Scholars, Business People and students (Clients) through various data sources such as websites, Social Networks, Related Events and Publications. - Understanding the various research works, Finding Similarities and establishing relationships among them (Analyzing Research Work). Forwarding...

  • Program Coordinator

    2 days ago

    Hyderabad, Telangana, India Evega Technologies Full time

    **Job Summary** Responsible for sourcing data of Renown Researchers, Scholars, Business People and students (Clients) through various data sources such as websites, Social Networks, Related Events and Publications. - Understanding the various research works, Finding Similarities and establishing relationships among them (Analyzing Research Work). Forwarding...

  • Program Coordinator conferences non It

    2 weeks ago

    Madhapur, Hyderabad, Telangana, India General Logic Pvt Limited Full time

    **Job Description _Walk in Interview_17 Feb 2024_10 Am to 2 PM** **Job Title**:Program Coordinator/Process Associate **Job Type**:Full Time **Job Locations**: Hyderabad **Qualification**: Any Graduates/Post-Graduates Graduates from Life Sciences & Pharmacy background are more preferable. Selection Process: 2 Rounds (Written Test & Interview) **Company...

  • Project Coordinator, Materials Program

    6 days ago

    Serilingampally, Hyderabad, Telangana, India USP (U.S. Pharmacopeial Convention) Full time

    **Description** **Brief Job Overview** This is a non-supervisory position to provide operations and project management support for USP’s Materials Program. The incumbent will be responsible for completing operational aspects of the program, including coordinating internal resources and vendors to build the SKUs of the product line with prompt turnaround...

  • Field Coordinator

    2 weeks ago

    Hyderabad, India Fitelo Full time

    **What will you do** - The field coordinators will work in coordination with the client’s field force and inform both patients and prescribers of the benefits/services of the Patient Support Program (PSP) - Keeping track of all patients enquiring about the PSP Program and facilitating enrollment of patients into the Patient Support Program (PSP) - The...