Administrative/Executive assistant

2 weeks ago

Hyderabad, India Gamut HR Solutions Full time

Company Overview

Gamut HR Solutions is dedicated to helping you find the right kind of job. Headquartered in Hyderabad, Gamut HR Solutions is a growing company with a team size of 2-10 employees. For more information about us, please visit our website at Gamut HR Solutions.


Job Overview

We are seeking a Mid-Level Administrative Executive Assistant to join our team in Hyderabad. This is a full-time position requiring a minimum of 4 years to a maximum of 6 years of relevant work experience. The ideal candidate will be highly organized, possess excellent communication skills, and be proficient in managing calendars and schedules.


Qualifications and Skills

  • Organizational skills (Mandatory skill): Ability to establish and maintain purposeful and effective office procedures and be organized in managing multiple tasks.
  • Communication skills (Mandatory skill): Excellent verbal and written communication skills, capable of interacting with high-level executives and stakeholders.
  • Calendar management (Mandatory skill): Proficient in scheduling and maintaining complex calendars for executives and managing their daily schedules efficiently.
  • Time management: Ability to manage time effectively, ensuring all tasks are completed promptly and deadlines are met.
  • Attention to detail: Keen attention to detail to ensure accuracy and comprehensiveness in all administrative tasks.
  • Microsoft Office proficiency: Strong skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
  • Travel coordination: Experience in organizing travel arrangements, including booking flights, accommodation, and preparing travel itineraries.
  • Problem-solving skills: Capable of identifying issues quickly and resolving them efficiently to support the teams productivity.


Roles and Responsibilities

  • Manage the daily schedule and calendar, ensuring that all appointments and meetings are accurately organized and confirmed.
  • Prepare and compile various reports, documents, and presentations as required by the executives.
  • Coordinate and arrange travel plans, including booking flights, accommodation, and transportation, while keeping track of travel expenses.
  • Handle incoming communications and emails, responding when necessary or forwarding to appropriate personnel.
  • Liaise with internal and external stakeholders to schedule meetings, arrange appointments, and follow up on action items.
  • Maintain confidential files and records, ensuring sensitive information is securely stored and only accessible to authorized personnel.
  • Assist in organizing company events, meetings, and conferences, ensuring all logistical details are well managed.
  • Perform general administrative tasks such as filing, photocopying, scanning, and ordering office supplies as needed.

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