Assistant Manager Administration
3 weeks ago
Job description
Business type
Types of Jobs - Operations
Job title
Assistant Manager Administration
Contract type
Permanent Contract
Expected start date
02/07/2024
Management position
No
Job summary
Main responsibilities:
To manage administrative activities, namely: Facility Management, Office Space Planning, Fixed Asset Management, Vendor Management, Budget Control and Transportation.
Main duties:
Administration and facility management of Company's property
Assist admin head for handling complete facilities and infrastructure set up. Coordinate with FMS Manage & ensuring proper upkeep of the office. Daily analysis of seat plan and coordinate with Admin Head for any kind of changes. Ensuring timely maintenance of all electrical and mechanical equipment like Air conditioning systems, Generator sets, UPS, CCTV etc. Prepare and analyse reports to keep a check on cost and ensure sufficient stocks and resources available at all times. Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time. Handling the purchase of stationary, office equipment & looking after their maintenance.Physical Security, Procurement of Non-IT Capital Assets
Ensure Security of premises, data and employees and periodical reporting to Admin Head for any changes/best practices Monitor and ensure timely signing of Annual Maintenance contracts duly coordinating with FMS team. Fire and safety management, ensure conducting fire drill as per compliance First point of contact for emergency medical servicesTravel Management & Employee Services
Coordinating with facility manager for employee transport. Preparing and managing the roster Handling 2nd level of escalation for any issues related to employee transportation. Ensure hygienic Cafeteria for employees.Payment and Budget Management
Assist Admin Manager to plan yearly budgets for day to day administration expenses. Constantly looking for opportunities to optimize costs Ensuring that all vendors are paid on time and accounting entries are passed accurately and in time. Expense management and booking as per standard accounting rules Assist Admin head during statutory audit
Position location
Geographical area
Asia, India
City
NEW DELHI / MUMBAI / BANGALORE / CHENNAI / AHMEDABAD / PUNE
Candidate criteria
Minimal education level
Bachelor Degree / BSc Degree or equivalent
Academic qualification / Speciality
Candidate's technical skills:
Experienced Graduate / Post Graduate in B.Com / M.Com.
Diploma in office administration/facility management.
Good computer, communication and interpersonal skills.
5+ yrs experience of Administration.
Level of minimal experience
3-5 years
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