Executive Assistant OR Personal Assistant

2 months ago

Ahmedabad, India Nibodhah Full time

Job Role:

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

Prepare internal and external corporate documents for team members and industry partners

Schedule meetings and appointments and manage travel itineraries

Filing and retrieving corporate records, documents, and reports.

Uphold a strict level of confidentiality

Acting as the point of contact among executives, employees, clients and other external partners

Managing information flow in a timely and accurate manner

Managing executives calendars and set up meetings

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Format information for internal and external communication memos, emails, presentations, reports, invoices letters, and other documents.

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Researching and conducting data to prepare documents for review and presentation

Help preparing for meetings.

Greeting visitors and deciding if they should be able to meet with the Chairman.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Provide general administrative support.


Requirements and skills

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Office knowledge

Outstanding organisational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality

Professional level verbal and written communications skills.

Ability to organise a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

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