Executive Assistant

2 months ago

Chennai, India People First Consultants Full time

Job Title: Executive Assistant to VicePresident Operations

Experience: 4 to 6 years

Employment Type: Fulltime

Reports To: Vice President Operations

Job Overview:

We areseeking a highly organized and detailoriented Executive Assistantto provide

comprehensive support to the VicePresident Operations. The ideal candidate will act as an

operational partner ensuring all tasks and charters aremeticulously managed and executed. This

roledemands a proactive and mature individual who can handle a widevariety of

responsibilities ensuring seamlesscommunication followups and task completion in alignment

with the strategic vision of the Vice President.

Key Responsibilities:

Task Management: Assist the Vice President inmanaging daily tasks charters and

followupsensuring all activities are completed with precision andtimeliness.

Operational Support: Act as thekey point of contact for operational updates ensuring

that the Vice President’s priorities arereflected across all actions and communications.

DetailOriented Execution: Ensure meticulous attention todetail in all tasks projects

and operationalresponsibilities. Follow up on deliverables and track progress toensure

timely completion.

Calendar and Meeting Coordination: Manage the VicePresident’s calendar schedule

meetings and ensure all appointments align withoperational priorities.

Documentation andReporting: Prepare reports documents and presentations as

needed. Maintain accurate records of meetingsdecisions and action points.

CrossDepartmentCoordination: Communicate with various departments to gather

information track progress and ensure smoothcoordination across teams.

Travel andLogistics: Handle travel arrangements commute plans and otherlogistical

requirements for the Vice President.

AdHoc Tasks: Take on additionalresponsibilities and adhoc tasks to ensure smooth

daytoday operations anticipating the needs of the VicePresident.

Key Skills andQualifications:

Bachelor’s degree inBusiness Administration Management or a related field.

4 to 10 years of experience in an executive assistant oroperations support role.

Strong organizationaland time management skills with the ability to handle multiple

priorities.

Excellentverbal and written communication skills.

Highlevel of attention to detail and ability to follow through on tasksindependently.

Ability to work in a fastpacedenvironment and manage urgent requests.

Proficient in Microsoft Office Suite (Word Excel PowerPoint) andother relevant tools.

Experience incoordinating with crossfunctional teams and managing complex

schedules.

Professionaldemeanor with the ability to maintain confidentiality and handlesensitive

information.

Personal Attributes:

Mature proactive and selfmotivated.

Taskdrivenwith a strong focus on execution and followthrough.

Ability to adapt to changing priorities and remain calmunder pressure.

Strong problemsolving skillsand a proactive approach to challenges.

Reliable with a commitment to operational excellence.

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