Billing and Admin Manager

3 days ago

Mohali, Punjab, India Prairie Logistics Pvt. Ltd. Full time ₹ 9,60,000 per year

Prairie Logistics has a trucking client in North America with over 550 trucks and over 1200 trailers in the fleet. Prairie overseas multiple departments from India with 2 branches here. Currently looking for a senior leadership role responsible for overseeing the overall Accounts receivables of the organization. Here is a general outline of the key responsibilities typically associated with the role:

  • The candidate must have knowledge and hands-on experience with Canadian or US logistics billing processes.
  • Familiarity with transportation management systems (TMS) and industry-standard invoicing platforms
  • Manage the end-to-end billing process to ensure accuracy, timeliness, and compliance with company policies and client contracts.
  • Supervise billing staff and coordinate workload distribution.
  • Review and approve invoices before distribution.
  • Ensure all billable items are captured and billed accurately.
  • Resolve discrepancies or errors in billing documents.
  • Ensure proper revenue recognition in accordance with accounting standards.
  • Generate regular billing and revenue reports for management.
  • Serve as the point of contact for clients regarding billing questions, disputes, and clarifications.
  • Coordinate with clients to ensure timely payments and resolve outstanding balances.
  • Ensure compliance with legal, regulatory, and contractual billing requirements.
  • Maintain organized records of billing activities and documentation for audit purposes.
  • Identify inefficiencies in the billing process and implement improvements.
  • Work with IT or finance systems teams to enhance billing tools and automation.
  • Hire, train, and mentor billing staff.
  • Conduct regular performance reviews and provide ongoing development opportunities.
  • Work closely with finance, sales, operations, and legal teams to align billing practices with business goals.
  • Support budgeting and forecasting efforts through accurate revenue tracking.
  • Monitor accounts receivable aging reports.
  • Support collections efforts by providing necessary billing documentation and analysis.
  • Prepare billing-related documentation and reconciliations for year-end closing.
  • Assist auditors with any billing-related queries or reports

Job Type: Full-time

Pay: ₹50, ₹80,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Ability to commute/relocate:

  • Mohali, Punjab: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • total work: 5 years (Required)

Language:

  • English (Required)

Shift availability:

  • Night Shift (Required)
  • Overnight Shift (Required)

Work Location: In person

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