
Tendering Executive
18 hours ago
Key Responsibility Areas (KRA) – Tendering Executive / Manager (Road Construction)
Position: Tendering Executive
Department: Tendering / Business Development
Reporting To: Tendering Head
Location: ART-HO
Experience: Minimum 5 years in handling road construction tenders (State/CPWD/NHAI/PMGSY, etc.)
- Tender Identification & Scrutiny
Daily tracking and identification of relevant tenders through government portals, newspapers, and e-tendering platforms.
Scrutinizing NITs, RFPs, BOQs, and tender documents for eligibility, scope, technical and financial requirements.
Coordinating with internal departments (finance, execution, procurement) for feasibility analysis.
- Pre-Bid Activities
Attending pre-bid meetings and raising relevant queries.
Preparing and submitting pre-bid clarifications in coordination with technical and legal teams.
Maintaining records of amendments/corrigendum and updating bid documents accordingly.
- Bid Preparation & Submission
Ensuring timely preparation and submission of tenders – both online and offline.
Coordinating with technical, commercial, and finance teams for required documents (E.M.D., solvency, work experience certificates, etc.)
Drafting, compiling, and uploading all necessary bid documents including technical and financial proposals.
- Documentation & Compliance
Maintaining all documentation related to submitted and awarded tenders.
Ensuring compliance with all formats and checklists as per client requirements.
Coordination for affidavits, notary, digital signatures, and supporting documents.
- Liasioning & Communication
Coordinating with government departments, client officials, and consultants for tender-related clarifications and submissions.
Building a rapport with key officials for smooth facilitation of the tendering process.
- Post-Bid Follow-ups
Tracking the tender evaluation status and following up on results.
Preparing presentations and data for negotiations or price justifications if required.
Assisting in the process of signing the contract agreement after award.
- Market Intelligence & Cost Inputs
Analyzing competitor pricing trends and bid strategies.
Providing market rate analysis of key inputs for estimation support.
Suggesting strategic pricing based on previous bid outcomes.
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