Executive Assistant cum Co-Ordinator

3 days ago

Bengaluru, Karnataka, India Version 1 Full time US$ 80,000 - US$ 1,20,000 per year
Company Description

Version 1 has celebrated over 26 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We're also an award-winning employer reflecting how employees are at the heart of Version 1. 

We've been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023. 

As a consultancy and service provider, Version 1 is a digital-first environment and we do things differently. We're focused on our core values; using these we've seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally. 

Job Description

Key Responsibilities:

  • Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Act as a liaison between the executive and internal/external stakeholders.
  • Coordinate logistics for meetings, including venue booking, agenda preparation, and minute-taking.
  • Handle confidential information with discretion and professionalism.
  • Assist with personal tasks and errands as needed.
  • Monitor and respond to emails and phone calls on behalf of the executive.
  • Track and follow up on action items and deadlines.
  • Support project management and research tasks as assigned
  • Creation and development of reports for senior management team
  • Ensuring Project Managers and Delivery Managers follow timely and accurate reporting on the weekly projects' dashboard, for those projects that fit the criteria
  • Review and rebuild the project management induction pack for new starters
Qualifications

Skills, Experience & Qualifications:

·
• Graduate in any stream with 1-3 Years of experience

·
• Experience using various Project Management and calendar management tools (MS365)

·
• Should have experience between 1-3 years working as EA/PMO.

·
• O365 suite, in particular, Excel, Power BI and SharePoint

·
• Highly motivated

·
• Outstanding 'people' skills

·
• Have excellent communication skills and interpersonal skills

Additional Information

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability. 

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology. 

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat. 

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth. 

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