Executive Assistant

Calling all originals: At Levi Strauss & Co., you can be yourself — and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit — and your future.

Summary:

To provide secretarial & administrative support to the CEO/MD.

About the role

• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the MD/CEO/Function Heads.

• To manage all incoming visitors and provide support with the logistical requirements.

• To coordinate logistical/administrative support for all important meetings.

• To plan logistical and administrative support for all meetings that will be held in the region – working with overseas colleagues or external vendors.

• Manage major events/meetings like LPs, IOP, Townhalls etc. logistical and administrative support in major employee events like Xappeal etc.

• To follow up on important actions/tasks to ensure execution to meet established deadlines.

• To help complete and co-coordinating activities as related to assigned department projects/ assignments.

• To keep track of timelines for submission or completion of reports.

• To support PowerPoint presentations, gathering and summarizing information from several sources requested; create and format reports and presentation materials.

• To maintain an organized document-management system and ensure accessibility of information.

• To raise Purchase Orders through SAP system.

• To monitor department expenses.

• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements promptly:

  • process department invoices

  • monitor and verify all bills before submission for approval

  • verify & collaborate with appropriate people for payment processing

  • compile expense reports as and when required

  • highlight significant differences

• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.

About You

• Bachelor's degree in business administration or related field preferred.

• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.

• Proficient computer skills, including MS Office Suite; schedule appointments/ updating calendar is a must.

• Excellent written and verbal communication skills.

• Excellent time management and prioritization skills.

• Able to concentrate on multiple problems/ tasks at once.

Benefits

We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care, taking time off, improving your health or planning for retirement, we've got you covered.

Here's a small snapshot:

• Complimentary preventive health check-up for you & your spouse
• OPD coverage
• Best in class leave plan including paternity & family care leaves
• Counselling sessions to prioritize mental well-being
• Exclusive discount vouchers on Levi's products

We are an Equal Opportunity Employer committed to empowering individuals from all walks of life to achieve their professional goals with us, regardless of race, religion, gender, gender identity, pregnancy, disability, sexual orientation, age, national origin, citizenship status, or genetic information. We actively seek and encourage applications from diverse candidates, including those with disabilities, and offer accommodations throughout the selection process upon request.

To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.