Executive Procurement

Job Description
Job Title
: Analyst/Executive

Exp
: 3-5 Yrs

Qualification
: B.E Chemical/Mechanical with preferred material management qualification

Function
: CRO Procurement R&D

Location
: Pune

Shifts
: Morning, Afternoon & Night (Applicable)

Job Responsibilities

• Strategic Sourcing & Category Management
• Develop and execute sourcing strategies for CRO services including clinical trials, pharmacovigilance, and regulatory support.
• Lead supplier selection, RFx processes, QCS, contract negotiations & Awarding.
• Work closely with CRO Procurement, Global R&D stakeholders; Regional Regulatory, Business & Finance to ensure all project / budget requirements and schedules are met.
• Manage the PR to PO process & Experience in managing sourcing projects.
• Expert in Market Intelligence as monitor market trends, current situation.
• Identify inefficiencies in CRO procurement workflows and implement process enhancements.
• Support digital transformation initiatives (e.g., Ivalua, Ariba) to automate sourcing and contract management.
• Promote standardization and best practices across global R&D procurement.
• Stakeholder Collaboration
• Partner with R&D, Agro chemical Operations, Legal, and Finance teams to align procurement activities with business goals.
• Act as a procurement advisor for clinical development teams during project planning and execution.
• Supplier Relationship Management
• Manage global CRO partnerships to ensure service quality, compliance, and performance.
• Conduct regular supplier business reviews and performance evaluations.

Key Responsibilities

• Capex Procurement Management: Execute procurement activities for Agro Trial Services, R&D Chemical, contracts, Field research services, technical development, Lab Installation & Regulatory studies for global regions.
• Ensure alignment with organizational goals, focusing on cost savings, timely delivery, and quality standards.
• Apply the Total Cost of Ownership (TCO) concept to evaluate lifecycle costs and drive value in procurement decisions.
• Stakeholder Management: Work closely with Category Lead to deliver on KPIs.
• Collaborate effectively with internal stakeholders, including Global Trials, Regulatory Services, finance, and project management teams, to understand and meet project-specific requirements.
• Maintain strong relationships across multiple region stakeholders and departments to ensure smooth execution of procurement activities in a dynamic, multi-plant environment.
• Negotiation Excellence: Lead high-value negotiations with suppliers and contractors to secure favourable terms, pricing, and service levels.
• Leverage market intelligence and cost analysis to meet savings targets and drive procurement efficiencies.
• Evaluate supplier performance and ensure compliance with quality, cost, and delivery standards.
• Foster long-term partnerships with local and alternative vendors to ensure a diverse and competitive supplier base.
• Sourcing Project Management & multiple rounds of bidding : Manage sourcing projects using advanced procurement platforms.
• Knowledge of e-sourcing tools like Ivalua or SAP Ariba is an added advantage.
• Compliance & Documentation: Ensure all procurement activities comply with legal, statutory, and internal governance policies.
• Maintain accurate documentation and records to support audits, internal reviews, and procurement transparency.
• Order Management & Delivery: Finalize offers, release purchase orders, and manage end-to-end procurement processes to ensure timely delivery of Capex items.
• Monitor delivery schedules and resolve any supply chain issues to meet project deadlines.
• Communication & Reporting: Exhibit excellent communication skills to manage stakeholders effectively, resolve conflicts, and articulate procurement strategies to senior management.
• Prepare and present procurement reports, including cost-saving achievements, vendor performance, and project progress, to relevant stakeholders.
• Knowledge & Data Management: Build and maintain a data repository of market intelligence, supplier capabilities, and emerging trends in Capex procurement.
• Use data-driven insights to refine procurement strategies and optimize supplier performance.

Technical Skills Requirements

• Mandatory: Proficiency in Ivalua & SAP for procurement and Coordination with CRO's.
• Strong understanding of the QCS concept.
• Experience in managing sourcing projects, Create RFX, QCS, Awarding and conducting reverse auctions.
• Proven expertise in handling CRO Procurement for R&D and Regulatory services.

Key Competencies

• Negotiation Skills: Ability to lead high-value negotiations to achieve savings targets and secure advantageous terms.
• Stakeholder Management: Strong collaboration skills to manage diverse stakeholders across multiple plants and departments.
• Communication Skills: Excellent verbal and written communication to engage with suppliers, stakeholders, and leadership effectively.
• Analytical Thinking: Expertise in cost estimation, market analysis, and supplier evaluation to drive strategic procurement decisions.
• Multi-Stakeholder Coordination: Ability to manage procurement activities across a multi-region while meeting project-specific timelines and requirements.
• Sourcing & E-Procurement: Familiarity with e-sourcing tools like Ivalua or SAP Ariba for sourcing projects and reverse auctions is an added advantage.
• Compliance & Governance: In-depth understanding of procurement best practices, compliance requirements, and audit processes.