Administration Manager
2 days ago
Roles and Responsibilities
Administrative & Facility Management:
- Supervise day-to-day administrative operations across all departments and units
- Oversee office maintenance functions.
- Manage procurement and inventory of office supplies, assets, and equipment.
- Liaise with vendors, service providers, and government bodies for smooth operations.
- Manage and control administrative expenses, and ensure cost-effectiveness.
- Support HR and Accounts teams in documentation, logistics, and event coordination.
- Ensure compliance with company policies, statutory regulations, and safety protocols.
Office Space & Property Management:
- Identify and evaluate new office spaces as per company requirements.
- Negotiate and finalize rental/lease agreements in coordination with management and legal advisors.
- Oversee renewal and termination of rental contracts.
- Handle monthly rent payments, security deposits, and ensure timely settlement with owners
- Maintain documentation and records related to all office premises and agreements.
Subscriptions, Memberships, and AMC Management:
- Maintain and renew all company subscriptions and professional memberships.
- Manage Annual Maintenance Contracts (AMCs) for office equipment, and infrastructure.
- Ensure timely renewals, documentation, and vendor payments for AMCs and subscriptions.
Government Licenses, Certificates & Approvals:
- Handle all government related licenses, permissions, registrations, and certificates.
- Ensure timely renewal, compliance, and audit readiness for all statutory documents.
- Maintain an updated of all licenses and their validity periods.
Commercial & Documentation:
- Handle Bank Guarantees (BG) preparation, submission, renewal, and release processes.
- Manage Letter of Credit (LC) documentation, coordination with banks, and settlement of related transactions.
- Maintain accurate records of all BGs and LCs, ensuring timely follow-up and closure.
- Coordinate with accounts teams for documentation and reconciliation.
Legal & Compliance:
- Assist in managing and tracking legal cases involving the company, in coordination with legal advisors.
- Prepare and maintain documentation for court cases, notices, and agreements.
- Ensure timely responses and record-keeping of legal communications.
- Liaise with external lawyers, consultants, and authorities as required.
General Administration:
- Ensure smooth internal communication and administrative support across departments.
- Develop and implement administrative systems, policies, and procedures for operational excellence.
- Organize company meetings, events, and travel arrangements.
Preferred candidate profile
- Bachelor's degree
- 8+ years of relevant experience
- Proficiency in Microsoft Office
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Ability to maintain a high level of confidentiality
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