Personal Assistant To Director

3 days ago

Mumbai, Maharashtra, India Varya Tech Private Limited Full time US$ 40,000 - US$ 80,000 per year

Role & responsibilities

  • Manage and optimize daily schedules across business, personal, and family calendars.


• Coordinate and confirm logistics for meetings, events, and appointments, including transport arrangements.


• Organize domestic and international travel, including bookings, itineraries, and ground transportation.

  • Provide ongoing support for the Directors family, including household staff coordination, personal appointments, and travel planning.
  • Be available during off-hours (evenings/weekends) for urgent requirements.


• Maintain strict confidentiality in handling sensitive personal and professional matters.
•Manage all incoming and outgoing communication, including emails and messages on behalf of the Director.


• Liaise with internal teams, external stakeholders, vendors, and household staff to ensure timely execution of tasks.


• Maintain accurate and updated contact lists, guest directories, and mailing databases.


• Track and reconcile both personal and business-related expenses, including purchases, returns, and reimbursements.


• Prepare monthly expense reports and maintain organized records for audit and review.


• Implement and manage electronic and physical filing systems for documentation and reference.

Preferred candidate profile

  • 4 -10 years of experience as a Personal Assistant, Executive Assistant, or Secretary to Director/MD
  • Experience supporting senior leadership is highly preferred

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