Import Coordinator

The Import and Purchase Officer will be responsible for the efficient and cost-effective procurement of all necessary materials, components, and services, with a primary focus on managing the entire
international import logistics and documentation
process. This role is critical to maintaining a smooth supply chain for Blue Cold Refrigeration's manufacturing operations and ensuring compliance with all import/export regulations.

Key Responsibilities

1. International Import Management

• Documentation & Compliance:
  Prepare, check, and manage all import-related documentation, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Airway Bills (AWB), Certificates of Origin, and regulatory forms to ensure full compliance with customs and trade laws.
• Logistics Coordination:
  Coordinate with freight forwarders, shipping lines, and customs brokers to manage the clearance, transportation, and timely delivery of imported goods to the manufacturing plant or warehouse.
• Duty & Tax Management:
  Calculate and verify import duties, taxes, and tariffs; manage and process all necessary payments to ensure swift clearance.
• Shipment Tracking:
  Monitor and track international shipments, providing regular updates to internal stakeholders regarding estimated arrival times and potential delays.

2. Procurement & Sourcing

• Sourcing & Vendor Management:
  Research, identify, evaluate, and qualify potential local and international suppliers for raw materials, components, and other required services.
• Negotiation:
  Conduct price and contract negotiations with suppliers to secure the most favorable terms, quality, and delivery schedules.
• Purchase Order Management:
  Create and issue accurate purchase orders (POs), and maintain detailed, up-to-date records of all purchased products, costs, and delivery information within the ERP or internal database.
• Quality Assurance:
  Collaborate with the Quality Control and Production teams to review the quality of purchased products and resolve any discrepancies or defects with vendors.

3. Inventory & Cost Control

• Inventory Monitoring:
  Work with the Warehouse and Production teams to monitor stock levels and forecast purchasing needs to prevent stockouts and minimize excess inventory.
• Cost Analysis:
  Prepare detailed reports on purchases, including cost comparisons, savings achieved, and cost-of-goods-sold analysis.
• Supplier Performance:
  Evaluate and maintain a database of supplier performance metrics (e.g., on-time delivery, quality, pricing) to drive continuous improvement.

Required Skills & Qualifications

• Education:
  Bachelor's degree in Business Administration, Supply Chain Management, International Trade, or a related field.
• Technical Knowledge:
  Strong understanding of international trade terms (Incoterms), customs procedures, and import/export documentation.
• Communication:
  Excellent verbal and written communication skills in English, with strong negotiation and interpersonal abilities.
• Attributes:
  Detail-oriented, highly organised, strong analytical and problem-solving skills, with the ability to manage multiple priorities under tight deadlines.

What We Offer

• Opportunity to work with a leading manufacturer in the Cold Chain and Refrigeration industry.
• A dynamic and collaborative work environment.
• Competitive salary and benefits package.
• Opportunities for professional development and growth.