Scientific Publications Record Coordinator

Use Your Power for Purpose

Reporting into the Director, Publications Specialist/Aurora Business Admin, you will be a member of the Publications Management Team (PMT). Your primary responsibility is to support Scientific Publication Committees (SPCs) in creating and accurately maintaining records in the publication management system, Aurora, in adherence with Pfizer's standard operating procedures for publications. This includes communicating with Pfizer Publications Specialists, Publication Owners, internal/external authors, and internal/external medical writers and medical communications agencies. This role plays an important part in ensuring the accuracy and compliance of Pfizer's scientific publication records, supporting transparency and trust in our research outputs.

What You Will Achieve

In this role, your responsibilities will include:

Aurora Recordkeeping and Compliance (Core Responsibilities)

• Create and maintain accurate records in the Aurora publications management system in support of SPCs
• Adhere to Pfizer's publication SOP process and ensure compliance steps are correctly conducted and completed
• Ensure metadata and fields are properly entered (e.g., document details, collaborators) and linked to appropriate relationship data (e.g., parent/child, study, target journal/congress)
• Route publication drafts for review and approval, monitor record status, and follow up with Publication Owners and authors to advance records through the publication lifecycle
• Update records with final status, file, and citation information
• Conduct quality checks to ensure data integrity for downstream use in dashboards, reports, and syndication
  

Collaboration and System Improvement (Occasional/Ad Hoc Responsibilities)

• Collaborate with Publications Specialists to provide status updates and reports that support publication tracking and planning
• Join SPCs as ad hoc member when needed
• Contribute to Aurora Business Rules and training materials to enhance system usability and compliance
• Participate in User Acceptance Testing (UAT) for Aurora system releases, delivering feedback to improve functionality and user experience
• Support business development integrations into Aurora, including data migration, documentation support, record QC, and transition guidance support
• Assist with Primary Manuscript monitoring related to Pfizer's 18-month Primary Completion Date (PCD) submission commitment when needed
• Assist with Open Access metrics and correspond with source data providers if needed

Here Is What You Need (Minimum Requirements)

• Bachelor's degree with any years of experience or an Associate's degree with 4 years of relevant experience
• Minimum 2 years of experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject
• Proficient in English Language, both written and verbal
• Experience in scientific publications preferred

Bonus Points If You Have (Preferred Requirements)

• Computer literacy; understanding and experience of a range of software packages and applications
• Experience with Salesforce-based platforms preferred (Aurora is built on Salesforce)
• Good working knowledge of MS office applications, in particular Outlook, Teams, and Excel
• Familiarity with citation formats and scientific publication practices (i.e. ICMJE, GPP)
• Strong data entry experience. Comfort with navigating structured data and metadata fields
• Ability to plan, organize and prioritize
• Excellent attention to detail
• Ability to work under pressure and at speed
• Ability to communicate effectively verbally and in writing
• Ability to work both as part of a "virtual" team, and as an individual with minimal supervision

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.