EA to Director

Job Title: Executive Assistant to Director (EA to Director)

Company Name: Indian Wedding Planners (IWP)

Salary Offered: 25,000 to 35,000/Month

Location: Jaipur

Reports To: Director

Position Overview:

Indian Wedding Planners (IWP). is seeking a competent and experienced Executive Assistant (Female Candidate Preferred) to provide high-level administrative and operational support to the Director. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of tasks with professionalism and efficiency. This position is integral to maintaining the smooth functioning of executive-level operations in a fast-paced jewelry manufacturing environment.

Preferring :- Married Candidate

Key Responsibilities:

1. Executive Support:

• Manage the Director's calendar, schedule meetings, and prioritize appointments to optimize time management.
• Draft, proofread, and prepare correspondence (emails, letters, reports, etc.) on behalf of the Director.
• Organize and coordinate meetings, conferences, and travel arrangements, ensuring all logistics are in place.
• Act as a liaison between the Director and senior management team, facilitating communication and ensuring the Director is kept informed on key matters.

2. Office Management:

• Maintain office supplies and equipment for the Director's office.
• Organize and maintain filing systems, both physical and electronic, ensuring documents are easily accessible.
• Coordinate with other departments (Sales, Production, Marketing, etc.) to ensure the smooth flow of work.

3. Communication and Coordination:

• Handle confidential and sensitive information with discretion and professionalism.
• Answer and direct phone calls, emails, and other forms of communication on behalf of the Director.
• Prepare meeting agendas, attend meetings, take minutes, and follow up on action items.
• Serve as the point of contact for internal and external stakeholders, clients, and vendors.

4. Project Management:

• Support in managing and tracking the progress of special projects and initiatives led by the Director.
• Collaborate with team members from various departments to ensure timely completion of projects.
• Assist in creating reports and presentations for meetings, board discussions, and strategic reviews.

5. Event and Travel Coordination:

• Organize and oversee company events, meetings, and visits from key clients or suppliers.
• Make travel arrangements for the Director, including flights, accommodations, transportation, and itineraries, ensuring all details are handled efficiently.

6. Financial Administration:

• Assist the Director with budgeting and financial tracking for specific projects or departments as needed.
• Manage expense reports and other financial documentation for the Director's office.

Key Skills and Qualifications:

Education:

• Bachelor's degree in Business Administration, Management, or a related field.
• Additional certifications in Executive Assistance or Project Management are a plus.

Experience:

• Minimum of 2-5years of experience in an Executive Assistant or Administrative role, preferably within a manufacturing, fashion, or jewelry industry environment.

Skills:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with experience in managing spreadsheets, creating reports, and preparing presentations.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Knowledge of the jewelry industry or manufacturing processes is an advantage.
• Strong interpersonal skills with the ability to work well with senior leadership and cross-functional teams.

Personal Attributes:

• Proactive and able to anticipate the needs of the Director.
• Positive attitude, flexible, and adaptable to changing priorities.
• Ability to work independently and under minimal supervision.
• Strong problem-solving skills and ability to think critically.

Working Conditions:

• Full-time position

Application Process:

Interested candidates are requested to send their updated CV to:

Email:

Phone:

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Civil Lines, Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Required)

Location:

• Civil Lines, Jaipur, Rajasthan (Required)

Work Location: In person