Site Operations Lead

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Job Description

Job Title: Site Operations Lead (Office Manager)

Job Location: Digital Technology Hub, Whitefield, Bengaluru

Job Description: Albemarle is hiring "Site Operations Lead" to be part of growing Digital Technology Hub at Bangalore, KA, India.

This job coordinates, integrates and administers a range of diverse administrative or staff functions and would directly report to Hub Site Leader. Areas of responsibility include Site Facility Management, Vendor & Contract Management with Local Procurement, Site Budget Management, Stakeholder Engagement & Reporting, Visitor Management, Site Asset Management etc.

What You Will Do

Facilities Operations & Service Coordination

• Governance of Albermarle Hub facilities and operational management.
• Reorganizing current building space as per hub growth to maximize space utilization.
• Overseeing management of facilities stock related to utility, housekeeping, office supplies, panty condiments, beverages and other employee/site items
• Coordinating and planning essential business services such as maintenance, reception, archiving, mailing, cleaning, waste disposal, and security.
• Ensuring seamless daily operations that support the business environment.

Vendor Management and Local Sourcing/Procurement

• Support in development of local site vendor strategy and drive RFPs
• Identifying and selecting potential vendors for various indirect categories (e.g., office supplies, IT, travel, employer branding, food, beverages, etc.).
• Leading negotiations with suppliers to secure favorable pricing, terms, and service level agreements.
• Provisioning relevant support and be POC for DTH related procure to pay process
• Managing contracts with suppliers, ensuring compliance with agreed-upon terms and conditions.
• Analyzing spending patterns to identify opportunities for cost savings and process improvements.

Site Ops. Budget Management

• Own end-to-end site operations budget planning, consolidation, and reporting
• Support leadership and stakeholders in "Track Actuals vs. Budget Performance, flag variances, and drive corrective actions."
• Partner with relevant stakeholders to optimize resource allocation and spending.

Stakeholder Engagement & Reporting

• Partner with WHQ, regional leadership, and site leadership team to align operational plans and share key insights.
• Prepare executive-level reports, dashboards, and financial reviews for DTH
• Support audits, compliance activities, and corporate reporting requirements.

Compliance & Safety Management

• Ensuring buildings and facilities meet health, safety, and regulatory compliance standards.
• Adhering to government legislation related to facilities and workplace safety.
• Own site BCP and coordinated with global compliance

Emergency Response & Issue Resolution

• Responding swiftly and effectively to workplace emergencies.
• Implementing appropriate solutions to mitigate impact and restore operations.

Visitor Management

• Oversee daily visitor operations to ensure a secure and welcoming environment.
• Coordinate with reception, security, and administrative teams for smooth visitor check-ins and scheduling.
• Maintain accurate visitor logs and ensure adherence to safety and confidentiality protocols.
• Create visitor agenda and arrange logistics for their welcome. Oversee and manage all needs during Albemarle stakeholder's visit at Albemarle India sites.

IT Town Hall & Event Management

• Plan and execute IT town halls, internal meetings, and employee engagement events.
• Coordinate with IT, facilities, communications, and leadership to deliver seamless event experiences.
• Manage event logistics including venue setup, technical support, agenda planning, and feedback collection.
• IT Asset Management – Ownership as local POC and governance as per IT policies

What You Bring

• Bachelor's degree or above.
• Strong English communication both oral and written.
• Minimum 10 years of administrative/facility management experience.
• Experienced in establishing VMO, governing vendors, driving RFPs, contracts etc.
• Good understanding of GCC ecosystem and enabling drivers
• Good understanding of support enablement for employee engagement & CSR
• Competency in problem analysis and solving. 
• Skillful in MS Office package (Office, Excel, PPT and etc.).
• Must have "Can Do" attitude, be a good communicator, self-discipline and result oriented.
• Preferrable accustomed to use global tools like – SAP, Concur, Workday etc.

This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties or level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Benefits of Joining Albemarle

• Competitive compensation

• Comprehensive benefits package

• A diverse array of resources to support you professionally and personally.

We are partners to one another in pioneering new ways to be better for ourselves, our teams, and our communities. When you join Albemarle, you become our most essential element and you can anticipate competitive compensation, a comprehensive benefits package, and resources that foster your well-being and fuel your personal growth. Help us shape the future, build with purpose and grow together.