personal secretary

6 days ago

Perungudi, Tamil Nadu, India Acsass Full time ₹ 4,00,000 - ₹ 6,00,000 per year
Overview: The role of a Personal Secretary is vital as they provide high-level assistance and support to executives and senior management to ensure efficient functioning of the organization. They act as the primary point of contact and gatekeeper for top-level executives, managing their schedules and communications.Key Responsibilities:
  • Manage and maintain executives' schedules, appointments, and travel arrangements
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain files and records
  • Act as the point of contact between executives and internal/external clients
  • Coordinate meetings, events, and conferences
  • Take dictation and minutes during meetings
  • Prepare and organize documents and reports
  • Conduct research and compile data
  • Manage office supplies and vendors
  • Handle confidential information with discretion
  • Provide administrative support as needed
  • Act as the gatekeeper to executives
  • Handle personal tasks for executives
  • Follow up on action items from meetings
  • Coordinate with other team members to accomplish tasks
Required Qualifications:
  • Bachelor's degree in Business Administration or related field
  • Proven experience as a personal or executive secretary
  • Proficient in MS Office and related software
  • Excellent communication and interpersonal skills
  • Exceptional organizational and multitasking abilities
  • High level of discretion and confidentiality
  • Strong time management and prioritization skills
  • Ability to work well under pressure
  • Detail-oriented and proactive approach
  • Familiarity with office management and procedures
  • Ability to handle sensitive information professionally
  • Excellent typing and note-taking skills
  • Knowledge of basic financial and business principles
  • Ability to adapt to various work styles and preferences
  • Flexibility to work beyond regular hours when necessary

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