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Officer - Administration (Third Party Payroll )

2 weeks ago

Jhajjar, Haryana, India Panasonic Life Solutions Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Job Responsibilities Admin Officer (Factory)

General Administration

  • Oversee day-to-day administrative operations at the factory premises.
  • Manage housekeeping, security, canteen, and employee transport facilities.
  • Ensure statutory compliance for factory administration in coordination with HR/Compliance teams.
  • Supervise vendor management for services like housekeeping, pest control, stationery, and other supplies.

Employee Support Services

  • Oversee canteen operations, ensuring hygiene, quality, and cost control.
  • Manage employee welfare facilities such as uniforms, lockers, and staff transport.
  • Provide administrative support during employee onboarding and exit processes.

Security & Compliance

  • Supervise factory security arrangements and access control.
  • Liaise with statutory authorities during inspections and audits.
  • Maintain documentation as per compliance.

Cost & Vendor Management

  • Negotiate and manage vendor contracts and service agreements.
  • Monitor administrative expenses and identify cost optimization opportunities.
  • Process vendor bills and ensure timely payments.

MIS Reporting & Coordination

  • Prepare and maintain monthly MIS reports on administration, expenses, compliance, and vendor performance.
  • Strong proficiency in MS Excel is essential for data analysis, cost tracking, pivot tables, and report generation.
  • Generate dashboards and presentations for management review.
  • Liaise with government departments, local authorities, and internal departments for smooth functioning.

Key Skills Required:

  • Strong command over MS Excel (Pivot Tables, VLOOKUP, Data Analysis, Charts, MIS Reporting).
  • Good communication and vendor management skills.
  • Knowledge of statutory compliance related to Factories Act and labour laws.
  • Ability to handle multiple tasks and coordinate with cross-functional teams.