Executive Assistant to Director

24 hours ago

Focal Point Ludhiana Punjab, India KOVA Fasteners Pvt Ltd Full time ₹ 1,44,000 - ₹ 1,80,000 per year

We are seeking a FEMALE highly organized, proactive, and professional Executive Assistant to support our Director in day-to-day operations. The ideal candidate will be responsible for managing schedules, facilitating communication, handling confidential information, and ensuring the smooth functioning of executive-level activities.

Key Responsibilities:

  • Calendar & Schedule Management
  • Manage and maintain the Director's calendar, appointments, and meetings
  • Coordinate and schedule internal and external meetings, events, and conferences
  • Ensure the Director is well-prepared for meetings with relevant documents and briefs
  • Communication & Correspondence
  • Handle and screen all incoming calls, emails, and correspondence
  • Draft, review, and send communications on behalf of the Director
  • Maintain a high level of confidentiality and professionalism in communication
  • Travel & Logistics
  • Arrange domestic and international travel including flights, accommodation, and itineraries
  • Process travel reimbursements and expense reports
  • Administrative Support
  • Prepare reports, presentations, and documents as needed
  • Maintain organized filing systems for records and documents
  • Liaise with internal departments and external stakeholders
  • Project Coordination
  • Assist the Director in planning and executing special projects
  • Follow up on action items and ensure deadlines are met
  • Meeting Support
  • Prepare agendas, take meeting minutes, and distribute as needed
  • Track follow-up tasks and provide reminders

Qualifications & Skills:

  • Bachelor's degree preferred
  • 3+ years of experience as an Executive Assistant or in a similar role
  • Excellent written and verbal communication skills
  • Strong organizational and time-management abilities
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and under pressure
  • High level of discretion and integrity in handling sensitive information
  • Professional demeanor and proactive attitude

Job Type: Full-time

Pay: ₹12, ₹15,000.00 per month

Language:

  • English (Preferred)

Work Location: In person

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