Administration Executive

6 days ago

Ameerpet Hyderabad Telangana, India FORWARD LIFE PVT Full time ₹ 2,04,000 - ₹ 2,64,000 per year

1. General Administration

  • Manage day-to-day office operations, housekeeping, transport, and security.
  • Maintain vendor contracts, payments, and service quality.
  • Oversee office infrastructure, IT assets, and utilities.

2. HR & Employee Support

  • Assist HR with onboarding, joining formalities, seating, and ID cards.
  • Maintain attendance, leave, and shift records.
  • Handle employee grievances on facilities and welfare.
  • Manage canteen, transport, and medical support systems.

3. Regulatory & Compliance (Specific to CRO)

  • Ensure validity and renewal of all licenses (Fire, PCB, lab licenses, etc.).
  • Maintain GLP, GCP, GMP compliance in admin-related functions.
  • Support documentation for audits (internal/external, regulatory, client).
  • Adhere to DCGI, ICH, USFDA, and other regulatory standards.

4. Documentation & Record-Keeping

  • Prepare and maintain SOPs, policies, and circulars.
  • Archive agreements, contracts, and compliance records.
  • Keep admin-related documentation inspection-ready.

5. Safety & Security

  • Implement fire safety, first aid, and lab safety protocols.
  • Conduct safety drills and awareness programs.
  • Manage CCTV surveillance and access control.
  • Ensure environmental health & safety compliance.

6. Finance & Budgeting

  • Assist in budget planning and cost control for admin functions.
  • Verify vendor bills and coordinate with accounts for payment.
  • Optimize operational expenses.

7. Communication & Coordination

  • Liaise with government authorities and regulatory bodies.
  • Coordinate across, Management , HR, QA, Finance, and Technical departments.
  • Issue internal circulars and notices.

Required Skills

  • Strong knowledge of administration & facility management.
  • Familiarity with GLP, GCP, GMP guidelines.
  • Good understanding of regulatory compliance (DCGI, USFDA, ICH).
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Excellent communication, coordination & negotiation skills.
  • Problem-solving and quick decision-making abilities.
  • Knowledge of safety protocols & EHS regulations.
  • Documentation and audit readiness expertise.

Required Qualifications

  • Education:
  • Graduate / Postgraduate (Preferred: MBA / BBA, Administration, or Operations).
  • Experience:
  • 1-2 years in Administration (preferably in CRO, Pharma, or Healthcare industry).
  • Exposure to audits, compliance, and facility management.
  • Certifications (Optional but Preferred):
  • ISO, GLP/GCP training.
  • Safety & EHS certifications.
  • Project management or vendor management certifications.

Job Type: Full-time

Pay: ₹17, ₹22,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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