Site Administrator
3 days ago
Job Title: Admin Executive Yard & Warehouse Operations
Location: Commercial Vehicle Yard
Reporting To: Warehouse Manager / Cluster Head of Operations
Job Purpose
To provide administrative support for yard and warehouse operations, ensuring accurate documentation, compliance, vendor coordination, and smooth internal communication. The role is pivotal in maintaining operational discipline, audit readiness, and stakeholder alignment.
Key Responsibilities
Documentation & Compliance
- Compliance Awareness: Understanding of audit protocols and statutory filing requirements.
- MIS Reporting: Preparing daily/weekly/monthly reports on yard status, manpower, and cost utilization.
- Ensure timely filing of statutory and operational reports (MIS, GRN, gate pass, etc.)
- Support audit preparedness by organizing and validating compliance records
Vendor & Resource Coordination
- Track service schedules for third-party vendors (security, housekeeping, maintenance)
- Maintain attendance, shift rosters, and overtime records for yard personnel
- Coordinate with HR and finance for manpower billing and vendor payments
Communication & Liaison
- Share daily yard status reports with customer teams and internal stakeholders
- Assist in scheduling meetings, preparing MOMs, and following up on action items
Administrative Control
- Monitor office supplies, PPE inventory, and yard consumables
- Ensure upkeep of administrative infrastructure (IT systems, printers, stationery)
- Support P&L tracking by maintaining cost records and budget utilization reports
Qualifications & Skills
Criteria Details
Education
Graduate in Commerce, Business Administration, or equivalent
Experience
35 years in admin roles within logistics, warehousing, or automotive
Technical Skills
MS Office, ERP systems, documentation protocols
Soft Skills
Detail-oriented, organized, proactive communicator
Other
Familiarity with export documentation and warehouse workflows preferred
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