Manager- HR and Admin

Job Title- Senior Manager - Admin

Department / Group-
Human Resources

Location-
Mumbai

About Dolat Capital

• Dolat Capital Group has established itself as a prominent player in the Indian financial landscape, boasting over two decades of excellence in the institutional equities' domain. Our journey has been marked by an unwavering commitment to providing superior financial services and insightful market analyses.
• Data Analytics and Research Team: An integral part of Dolat Capital, our Data Analytics and Research Team specializes in conducting meticulous sector analyses that empower our clients with actionable insights. We believe that well-informed decisions are the bedrock of success in the financial markets, and our research plays a pivotal role in shaping those decisions.
• Market Specialization: Our expertise extends to the niche domain of Indian mid-caps and derivative segments. This specialization uniquely positions us to guide institutional clients in effectively positioning their portfolios and generating alpha for their esteemed investors.
• AIF & Stated Wealth Management: In addition to our core strengths, we also offer services in Alternative Investment Funds (AIF) and Stated Wealth Management. These services enable us to provide holistic financial solutions that cater to a wide spectrum of client requirements. Our commitment to delivering value extends beyond traditional avenues, making us a comprehensive partner in financial success.

Job Summary- The Admin Manager
will play a key role in ensuring smooth functioning of both the
Human Resources
and
Administrative operations
of Dolat Capital.

This role demands a proactive, detail-oriented, and organized individual capable of managing Office Administration, Staff/employee support, Vendor and Expense management, compliance duties, and operational efficiency across HR and payroll.

The role offers
long-term growth opportunities
within HR, Administration, and Operations management, under the mentorship of senior leadership.

Responsibilities

• HR Systems Management:
  Administer HRMS/HRIS; ensure accurate maintenance of employee data, attendance, leaves, and reporting dashboards.
• General Administration:
  Oversee day-to-day office operations including facility management, housekeeping, repairs, and vendor coordination to ensure a well-maintained workplace.
• Vendor Management:
  Liaise, negotiate, and manage service contracts with vendors and suppliers. Verify and process invoices, track renewals, and ensure compliance with quality standards.
• Compliance & Regulatory Filing:
  Ensure timely renewals of company registrations, insurance policies, and submission of regulatory filings as required.
• People and Team Management:
  Lead, train, and supervise the administration and support staff, promoting accountability and continuous improvement.
• Learning & Development:
  Support in training and compliance programs (POSH, DPDP, etc.) and maintain participation records.
• Employee Engagement:
  Plan and execute engagement initiatives, communication drives, and festive/cultural events to foster a positive workplace environment.
• Travel & Logistics:
  Coordinate business travel, ticketing, accommodation, and reimbursements; ensure compliance with travel policies.
• Event Coordination:
  Planning and facilitating corporate meetings, conferences, informal events and employee engagement programs including logistics and communication support.
• Record Keeping:
  Maintain accurate and organized HR and administrative documentation including employee records, vendor files, contracts, and audit materials.
• Expense Management:
  Handle petty cash, oversee office expense budgets, verify reimbursements, and ensure cost control.
• Payroll & Benefits:
  Supervise payroll processing, statutory deductions (PF, ESI, TDS, Gratuity, etc.), and ensure timely salary disbursements. Coordinate compensation reviews and employee benefit programs.

Requirements

• Strong interpersonal and communication skills.
• Analytical mindset with good problem-solving abilities.
• Proficiency in MS Office; exposure to HRMS and relevant office tools preferred.
• Ability to handle confidential information with integrity.
• Team-oriented, proactive, collaborative, adaptable and eager to learn.

Preferred Qualifications

• MBA/PGDM or Equivalent Degree in
  Business Administration
  or
  Human Resource Management.
• Prior work experience in HR and Admin of 2-4 Years or more.
• Exposure to
  multi-location office management, compliance coordination, and vendor governance.