Executive Assistant to Chief Executive Officer

3 days ago

Gurgaon, Haryana, India Adsparkx Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job description

As an Executive Assistant, you will provide high-level administrative support to executives and senior management within an organization. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the smooth functioning of the executive's office.

· Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel arrangements.

· Coordinate and schedule meetings, prepare agendas, and take minutes.

· Screen and prioritize incoming phone calls, emails, and other communications, responding or redirecting them as appropriate.

· Prepare and edit correspondence, reports, presentations, and other documents.

· Conduct research, gather data, and prepare reports or presentations for executive review.

· Maintain confidential information and handle sensitive matters with discretion.

· Organize and maintain files, records, and other documents.

· Assist with the preparation of budgets, expense reports, and financial documents.

· Liaise with internal and external stakeholders, including clients, partners, and staff members.

· Act as a point of contact between the executive and other departments or individuals.

Required Skills and Qualifications (Personality/Attributes/Traits):

· Proven experience as an executive assistant or in a similar role.

· Excellent organizational and time management skills.

· Strong written and verbal communication skills.

· Proficient in using productivity tools such as MS Office (Word, Excel, PowerPoint) and email management systems.

· Ability to multitask and prioritize tasks effectively.

· Attention to detail and a high level of accuracy.

· Professional demeanour and ability to maintain confidentiality.

· Strong problem-solving and decision-making abilities.

· Flexibility to adapt to changing priorities and work under procedures.

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