Admin Professional

Job Description

1. Statutory Compliance & Industrial Relations

2. Ensure 100% compliance with all statutory requirements under applicable Business & labour laws – as applicable in the Admin's purview.

3. Oversee timely renewal and remittance of statutory licenses and returns in the – as applicable in the Admin's purview.
4. Liaise with statutory departments for inspections, hearings, and compliance submissions – as applicable in the Admin's purview.
5. Maintain updated statutory registers, records, and ensure statutory displays at all times and facilitate inspections or audits – as applicable in the Admin's purview.
6. Support HR Team in maintaining harmonious Industrial Relations environment at the plant.

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2. All Support Services Manpower Control

• Implement and monitor attendance systems for workforce.
• Verify and process monthly contractor bills and ensure timely payment.
• Review and renew contractor agreements, monitor compliance, and maintain contractor documentation.

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3. Security Management

• Ensure comprehensive plant security through trained manpower, electronic surveillance (CCTV), and access control systems.
• Liaise with security agencies for recruitment, training, and deployment of guards.
• Conduct periodic security audits and implement corrective measures.
• Manage fire safety systems and emergency response drills in coordination with EHS.
• Coordinate with local police and district authorities for security-related matters.

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4. Canteen & Welfare Management

• Oversee daily canteen operations, hygiene, and food quality.
• Conduct regular canteen committee meetings and ensure compliance with 5S and safety standards.
• Arrange periodic health check-ups of canteen staff and ensure personal hygiene norms.
• Manage procurement of canteen equipment, consumables, and annual maintenance contracts (AMCs).
• Ensure smooth and timely distribution of uniforms to employees.

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5. Housekeeping, 5S & Facility Management

• Ensure high standards of housekeeping, pest control, horticulture, and sanitation across plant premises.
• Drive 5S and Kaizen initiatives to maintain workplace efficiency and cleanliness.
• Oversee building, HVAC, STP, and water management systems maintenance through AMCs.
• Ensure facility upkeep, space utilization, and timely repair of plant infrastructure.

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6. Transport & Travel Management

• Manage employee bus services and pool vehicles, ensuring route efficiency and safety.
• Coordinate for guest travel arrangements including cab bookings, hotel and guest house accommodations.
• Ensure timely renewal of vehicle documents and maintenance schedules.
• Monitor and control transport costs within approved budgets.

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7. Vendor & Cost Management

• Identify and develop cost-effective vendors for all administrative services—housekeeping, transport, security, catering, stationery, etc.
• Conduct vendor performance reviews, negotiate service contracts, and manage renewals.
• Prepare and monitor annual administrative budget, ensuring cost optimization and adherence to financial controls.
• Ensure timely processing of vendor invoices and payments.

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8. Office & Asset Management

• Ensure proper maintenance, repair, and utilization of office assets, furniture, and IT equipment.
• Maintain records of fixed and movable assets, coordinate disposal of scrap and obsolete material.
• Ensure uninterrupted utilities (water, electricity, HVAC) and maintain preventive maintenance schedules.

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9. MIS & Documentation

• Prepare and present monthly MIS reports on administration KPIs – housekeeping, canteen, transport, security, contractor compliance, and utilities.
• Maintain records of licenses, AMCs, budgets, vendor performance, and statutory filings.
• Drive SOP preparation, review, and process improvements within the admin function.

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10. Employee Engagement & CSR

• Support employee welfare, recognition, and engagement initiatives at the plant.
• Organize events, festivals, and celebration programs for employees.

• Coordinate CSR activities in alignment with company policy and local community needs.

• New Factory / Facility within the Wada Complex Set Up

• Lead end-to-end administrative setup of new factories, including:

• New office and facility infrastructure setup
• Cafeteria design and setup for 500+ employees
• IT infrastructure, medical centre, and guest house setup
• Temporary office container setup for employee seating

• Security infrastructure, access control systems, and surveillance network installation.

• Maintain OHC

• Manage the Occupational Health Centre and coordinate periodic employee health check-ups.

• Ensure collaboration with local hospitals for medical tie-ups and emergency support.

Short Info

Posted: 0 day(s) ago

Location: Wada

Qualifications: Graduate / Post Graduate/ MBA / Diploma in HR (Defense Background)

Experience: 15 Years - 0 Months To 20 Years - 0 Months