Admin & Facility

2 days ago

Chennai, Tamil Nadu, India Updater Services (UDS) Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Manager Admin & Facility

Location: Expeditor, Sholavaram / Polivakkam

Department: Warehouse Operations

Reporting To: Senior Manager – Logistics

Type: Full Time – Onsite

Job Purpose:

To ensure seamless management of administrative, facility, infrastructure, statutory, compliance, and safety functions within the warehouse and office environment, supporting operational efficiency and regulatory readiness.

Key Responsibilities:

Documentation & Record Maintenance

  • Maintain organization chart, yearly training calendar, training attendance & records.
  • Update and preserve attendance sheets, manpower cost sheets, and petty cash details.
  • Ensure proper handover of monthly provision details and maintain vendor list with contact details.
  • Maintain audit trail for audit records (OPA / GDP / ISO) and other regulatory inspections.

Facility & Infrastructure Management

  • Supervise upkeep of mezzanine layouts, unit-wise layouts, emergency exits, stability certificates, and warehouse infrastructure.
  • Maintain and display CCTV and IAS layouts as per compliance.
  • Oversee calibration records, including temperature and equipment calibration logs.

Compliance & Regulatory Coordination

  • Ensure validity and records of Labour License, Fire NOC, Trade License, Shop & Establishment, Property Tax, LL NOC, Pollution Certificates, DG Stack Emission, and DFLT Records.
  • Manage UDS SOW / TEMP Labour SOW / GDP SOW, and compliance certificates.
  • Track and archive MHE driver licenses, testing certificates, and training logs.
  • Ensure records of mock drill reports, evacuation drills, and first aid/fire safety certificates.

Asset & Equipment Handling

  • Ensure functionality and servicing of MHE (Material Handling Equipment), CCTV & surveillance systems, and emergency infrastructure (fire extinguishers, alarms, exits).
  • Schedule equipment calibrations and maintain stability & layout drawings.

Finance & Commercial Support

  • Oversee petty cash records, monthly provisions, invoice tracking, manpower cost sheets, expense control, and vendor management.
  • Coordinate follow-up with UDS and EI on invoicing, compliance, and service support.

Pest Control & Safety Compliance

  • Maintain pest control records including layouts, log sheets, and MoUs with vendors.
  • Ensure safety preparedness through mock drills, evacuation drills, and BCP compliance.

Legal & Property Management

  • Coordinate lease and landlord agreements, NOC follow-ups, and land document renewals.

Audit Readiness & Snag Closure

  • Prepare and present documentation for internal and external audits (ISO, GDP, Safety).

Qualification: Any Degree / Diploma / BE

Experience: 10–15 years in Admin & Facility / Service Industries

Age Limit: 35–45 years

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