Executive Assistant

4 days ago

Ghatkopar Mumbai Maharashtra, India Mayvent Management pvt ltd Full time ₹ 4,20,000 - ₹ 4,80,000 per year

Job Description – Junior Executive Assistant (EA)

Location: Ghatkopar Office

Designation: Executive Assistant

Educational Qualification: Graduate

Experience: Minimum 5 years of experience in the construction industry

Company Overview

The organisation is a well-established, growth-oriented entity operating in the construction and infrastructure sectors. It is recognised for delivering high-quality residential, commercial, and industrial projects with a strong emphasis on precision, timely execution, and adherence to industry standards. The company upholds a culture of professionalism, ethical conduct, and operational excellence. With a commitment to sustainable development and continuous improvement, the organization maintains strong client relationships and ensures consistent quality across all projects.

Role Objective

To provide comprehensive administrative and executive support to the Promoter by overseeing communication, managing schedules, coordinating travel, organizing documentation, and ensuring efficient follow-ups for smooth day-to-day operations.

Key Responsibilities

1. Communication & Drafting

  • Draft, review, and proofread official letters, emails, internal notes, and external correspondence.
  • Prepare professional communication on behalf of the Promoter.

2. Calendar & Travel Management

  • Manage calendars, appointments, and meeting schedules.
  • Plan and coordinate domestic travel, including itineraries, bookings, and logistics.

3. Coordination & Follow-Up

  • Liaise with internal departments and external stakeholders regarding ongoing tasks.
  • Track deadlines, maintain action trackers, and ensure timely follow-ups.

4. Documentation & Record Management

  • Organize and maintain structured digital and physical records.
  • Prepare reports, presentations, summaries, and briefing documents.

5. Meeting Support

  • Schedule meetings, prepare agendas, and ensure necessary documents are available.
  • Record minutes of meetings and highlight key action points for follow-up.

6. Confidential Administrative Support

  • Handle sensitive information with strict confidentiality.
  • Provide trusted support for tasks requiring discretion and accuracy.

Critical Competencies

  • Excellent written and verbal communication in English and Hindi
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Effective planning, prioritisation, and time-management skills
  • High standards of professional etiquette and confidentiality

Key Behavioral Traits

  • Strong sense of responsibility and ownership
  • Detail-oriented with disciplined organizational abilities
  • Capability to coordinate with stakeholders across all levels
  • Professionalism, discretion, ethical behavior, and trustworthiness
  • Ability to remain composed and efficient in fast-paced environments

Job Type: Full-time

Pay: ₹35, ₹40,000.00 per month

Work Location: In person

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