Administrative Assistant

2 weeks ago

Mumbai, Maharashtra, India TCP Corps Full time
IMP:1) Work Location - Lower, Parel Mumbai 2) Education through only English Medium
Overview The Administrative Assistant plays a crucial role in the efficient operation of the office environment. They are responsible for managing administrative tasks, organizing office procedures, and ensuring a well-maintained and productive work environment. This role is essential in providing support to staff and contributing to the overall success of the organization.
Key responsibilities
  • Manage office supplies and inventory, including ordering and stocking of materials.
  • Coordinate and schedule meetings, appointments, and travel arrangements.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Assist in the preparation of reports, presentations, and data analysis.
  • Maintain and update office records, databases, and filing systems.
  • Oversee office equipment maintenance and troubleshoot any operational issues.
  • Support HR functions, such as new employee onboarding and maintaining employee records.
  • Assist in budget tracking, expense reporting, and invoice processing.
  • Ensure office policies and procedures are adhered to and suggest improvements.
  • Collaborate with other administrative staff to ensure smooth office operations.
  • Manage office space organization and ensure a clean and conducive work environment.
  • Coordinate with external vendors and service providers for office maintenance and support.
  • Assist in event planning and coordination for office-wide activities and celebrations.
  • Provide general administrative support to the management team and staff as required.
Required qualifications
  • Proven experience as an office administrator, office assistant, or relevant administrative role.
  • Proficient in using office software and applications, such as Microsoft Office suite.
  • Excellent organizational and multitasking abilities to prioritize tasks effectively.
  • Strong communication skills, both verbal and written, for effective interaction with internal and external stakeholders.
  • Ability to maintain confidentiality and handle sensitive information with integrity.
  • Detail-oriented with a high level of accuracy in performing administrative tasks.
  • Knowledge of basic accounting principles and experience in handling financial tasks is an advantage.
  • Proactive problem-solving skills to address day-to-day office challenges.
  • High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
  • Ability to work efficiently in a fast-paced environment and adapt to changing priorities.
  • Familiarity with office equipment and basic troubleshooting of technical issues.
  • Strong work ethic and a proactive approach to supporting the office's operational needs.
  • Ability to work independently as well as part of a team to achieve common goals.
  • Flexibility and willingness to take on additional responsibilities as needed.
  • Knowledge of health and safety regulations and compliance within an office environment.

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