Transmission Lines Electrical Procurement Specialist

Team - Transmission Lines - Electrical - GCP

Group Category Procurement (GCP) is formed for Strategic Sourcing of Categories Packages (~60-70% Group CAPEX) under 6 key Categories – Civil, Electrical, Mechanical & MHS, MEP, Interior & Finish, and Bulk/ ARC/ Group Services. The Key Focus areas for GCP are :
- Vendor Development / Engagement Strategy
- Value Engineering (Alt. Material/ Technology)
- Market Intelligence & Benchmarking
- Cost Efficiency Through Economies of Scale & Standardization through Value Engineering

Strategic Sourcing

• Execute sourcing plan through consolidation / specification standardization/ incorporate inputs of value engineering to generate synergies across various companies within group.

•Preparation of the request for information (RFI) document for supplier evaluation using the RFI template

•Identify potential suppliers who meet the requirements (analysing supplier database, Supply market analysis, supplier identification)

•Evaluate suppliers and shortlist them for engaging in Request for Proposal (RFP) process

•Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering techno-commercial, Occupational Health and Environmental Services (OHES), Quality system considering principles of Total Cost of Ownership and Supply Chain Risk Management models]

•Ensure the timely conduct of Research & Market intelligence including keeping track of Govt. policies and factors influencing supplies and prices i.e. Supply market analysis, Pricing factor analysis, Benchmarking, Spend analysis, Supply Chain Risk analysis.

•Organize and plan pre-bid meeting based on the queries and communication requirements from vendors

•Technical bid evaluation : Arrange clarification meetings with prospects and user functions, drive the business objectives to derive best solutions

•Commercial evaluation : Evaluate Prices, taxes, along with all commercial terms and conditions and examine deviations with quantified impact

•Conduct fact-based strategic negotiations with shortlisted suppliers / service providers, execute negotiate strategy

Contract Preparation and Order Placement

•Prepare contract document as per stated protocols & standard templates

•Execute commercial framework for contractual engagement through nomination and customization of contract models like cost plus, value sharing, LSTK, BOM based firm / variable price models for large scale, multi-year contracts.

•Maintain Contract records in ERP system and is share with the suppliers /service providers and all relevant stakeholders

•Support on process of obtaining Advance Bank Guarantees / Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from suppliers/ service providers as per requirements
Post Order Management support

•Support the relevant stakeholders i.e. shared service centres, business users, finance etc.. for downstream procurement activities , audit and governance in the following :
o Delivery, Schedule, Scope Change if any, Contract Amendment.
o Resolution and re-allocation of queries raised by suppliers / service providers or from other internal stakeholders, during expediting the delivery
o Change order or making amendments in the order including quantity / Rate variation, Extra items, Time Extensions etc. as required
o GRN / Service Entry Process Goods Receipt Note / Services rendered for timely booking of invoice and payment.
o Closure of contracts and take necessary actions
o Inbound logistics services for other Ex-Works Domestic Supplies, Imports, Custom Clearance.

Quality Assurance Governance Support

•Evaluate and report on quality of materials / service procured vis-à-vis defined standards and execute corrective action as required at supplier end

Supplier / Vendor Management

• Prepare supplier segmentation matrix based on annual spend with the supplier and risk associated with them

• Prepare Supplier performance evaluation criteria and frequency for each supplier segment

• Review supplier scorecard, assess the performance of supplier on various parameters and check if the performance is meeting desired level and take appropriate actions in case of satisfactory / unacceptable performance in co-ordination with Projects / CAD teams

Qualification

• Bachelor's degree in Engineering in Civil / Electrical / Mechanical / Instrumentation. Masters Degree in SCM / Project Management / Operations Management is preferred

Experience / Exposure

•Up to 12 years experience with exposure to Category in infrastructure industry

•Strong relationship with vendor ecosystem of Category OEMs, EPCs, Sub-contractors across project lifecycle. Preferred exposure of sourcing domain, OEM solution sales, Cost estimations. Strong techno-commercial understanding.

•Direct exposure of strategic negotiations, Contracting/ Master Service Agreements / Developing SLAs /Optimizing contract terms for projects.

•Deep understanding of various bidding process (TBCB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the Sub-category

•Exposure to supplier development, supplier onboarding and supplier risk management processes. Identification / development and induction of global sources and or alternate sources of supplies/ services of materials / services or import substitution at optimum cost and prompt lead time for deliveries.

•Exposure to Logistics, Supply Chain and Material Management

•Exposure to Procurement tools such as SAP, SLM, ARIBA and equivalent e-Auction Platforms