Procurement Specialist

Role & responsibilities

• Perform operational tasks for all procurement requirements in a specific or group of categories, adhering to category strategy, in line with its financial and operational requirements. RFP management for vendor-based services (open and fair process) and provide time bound execution. Recommend process improvements to reduce timelines.
• Identify and evaluate potential suppliers and maintain strong vendor relationships to ensure reliable supply and competitive pricing.
• Participate in managing vendor accounts, responsible for negotiations planning and execution with suppliers on costs, commercial and contractual terms. Track supplier performance to circumvent issues, conduct periodic reviews, resolve any supply chain issues or disputes and achieve higher service levels. Preparation of cost interpretation models based on proposals received from vendors (excel -based template). Identify and propose cost savings opportunities to reduce total spend. Responsible for development of savings solutions and benchmarking of industry standards.
• Act as a primary point of contact for internal user department procurement queries, projects and data requests. Establishing strong inter-departmental relationship. Proactively manage internal user expectations and use best endeavours to meet reasonable user delivery requirements for projects.
• Handle day-to-day interactions with stakeholders within organization and vendors. Interface with internal customers and suppliers to ensure best value for the company in line with its strategic, financial and operational requirements along with supply risk reduction.
• Maintain procurement records, including supplier information, contracts, and pricing history. Support internal and external audits related to procurement activities. Prepare procurement reports and present insights to senior management for decision-making. Drive continuous improvement initiatives to streamline procurement workflows and leverage technology/ tools. Provide with Management Information System Reports, as applicable.
• Mailbox management and email acknowledgements as per TAT.

Preferred candidate profile

• Masters in supply chain management from well-known institutions and/ or Master's in logistics, with over 6+ years of relevant experience in service industry
• Experience in contractual negotiations with vendors along with basic legal knowledge to conclude the contractual agreements. Strong analytical ability to present data clearly and accurately. Strong negotiation and vendor management skills.
• Working finance acumen. Candidates who have worked in Finance or commercial teams within service organizations would be preferred.
• Proficient in English – spoken and written both. This position will require good analytical & communication skills along with email writing skills.
• Strong hands-on experience on MS Office (specifically excel including advanced formulas, Word and PPT). Knowledge/ experience of Power BI would be an added advantage.
• Open to working in global time zones. Flexibility and time management skills.
• Proven track record of achieving cost savings and process improvements.
• Ability to work under pressure and manage multiple priorities.