Proposal Budget and Contracts Specialist II

The Proposal Budget and Contract Specialist II

The Proposal Budget and Contract Specialist II is responsible for the development and preparation of proposals, budgets and contracts for new business. The PBC Specialist will be accountable for generating high quality and timely proposals, budgets and contracts. PBC Specialist work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timelines.

Novotech is a global full-service clinical Contract Research Organization (CRO).

Headquartered in Sydney, Australia, Novotech has 34 offices across Asia-Pacific, North America, and Europe. Novotech employs over 3000 employees and has over 5000 site partnerships and the resources and infrastructure to scale regionally and globally as clinical programs advance.

Novotech provides clinical development services across all clinical trial phases and therapeutic areas including feasibility assessments, ethics committee and regulatory submissions, data management, statistical analysis, medical monitoring, safety solutions, central lab services, report write-up to ICH requirements, project and vendor management. Novotech obtained the ISO 27001 certification which is the best-known standard in the ISO family providing requirements for an Information Security Management System. Together with the ISO 9001 Quality Management system, Novotech aims at the highest IT security and quality standards for patients and biotechnology companies.

1. Collaborate with BDA/M and Client Operations to develop the required documents to support the development of new and repeat business opportunities.
2. On all assigned opportunities, ensure a high level of understanding of the requirements, scope and client expectations, undertaking a detailed review of the RFP, proposed project outline and any other available resources.
3. Prepare high-quality proposal materials. Collate required content and finalise proposal; responsible for substantive editing, drafting and formatting to ensure proposals accurately reflect customers requirements and are consistent with Novotech branding guidelines. Research, compile and present statistics, experience tables and company information for RFP and RFIs.
4. Prepare budgets for new opportunities and change orders based on sponsor requirements in the Novotech pricing tool within the required timeframe. Collaborate with BDA/M, Client Operations and Project Management to revise and negotiate budgets with sponsors as required. Prepare other budget documentation, including mapping to client grids where required. Accurately prepare complex client budgets mapped from the Novotech pricing tool.
5. Liaise with vendors and external parties for quotes and vendor capabilities where required for incorporation into budgets and proposals.
6. Lead collation of input from other Novotech departments where required to address RFP and sponsor questions.
7. Prepare sponsor contracts and facilitate legal department review and execution in accordance with agreed timelines and guidance. Work closely with the Clinical Operations team to facilitate contract development, negotiation and execution for pre and post-award contracts.
8. Collaborate with BDA/M and Client Operations to develop materials for Bid Defense meetings. Attend and contribute to Bid Defence preparation meetings.
9. Participate in BD handover meetings to Novotech Operational team where requested.
10. Maintain and update required systems including SalesForce and SharePoint in a timely manner.
11. Assist in the development of new process initiatives and review of associated documentation as required.

• Graduate in a clinical or life sciences-related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least three years' experience within the pharmaceutical industry in a similar role preparing proposals, budgets and/or contracts.
• At least two years' experience preparing budgets, contracts and proposals in a CRO environment or demonstrated exceptional capabilities in proposal, contract and budget development within Novotech.
• Previous experience working directly with clients will be highly regarded.
• Must be able to communicate clearly, able to prioritise and meet deadlines.
• Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.