
Transport Executive
3 days ago
Job Title: Transport Executive / Transport Admin
Department: Administration / Transport
Location: Marathahalli, Bangalore
Reporting To: Transport Manager / Admin Head
Job Purpose:
The Transport Executive will be responsible for managing employee transportation operations, ensuring timely pickups and drops, vendor coordination, compliance with safety and cost controls, and delivering a seamless travel experience for employees.
Key Responsibilities:
- Transport Operations:
- Coordinate daily employee transportation (pick-up & drop schedules) across shifts.
- Ensure adherence to routing, schedules, and service-level agreements (SLAs).
- Monitor vehicle tracking systems and address real-time deviations or escalations.
- Vendor Management:
- Coordinate with transport vendors for vehicle availability and timely service.
- Verify and process trip sheets, invoices, and ensure cost optimization.
- Escalate vendor non-compliance issues to management.
- Employee Safety & Compliance:
- Ensure compliance with company transport policies and government regulations (RTO norms, driver background verification).
- Maintain records of driver documents, vehicle fitness, and insurance.
- Address employee transport grievances and resolve issues promptly.
- MIS & Reporting:
- Maintain and share daily/weekly/monthly transport MIS reports (vehicle utilization, cost, absenteeism, etc.).
- Monitor budget utilization and highlight variances.
- Shift Management:
- Work with HR and Operations to plan transport rosters for different shifts.
- Ensure smooth transport during peak hours, late-night shifts, and emergencies.
Key Skills & Competencies:
- Strong knowledge of employee transport operations (preferably in BPO/ITES industry).
- Good communication and negotiation skills for vendor and employee coordination.
- Basic understanding of GPS tracking, route planning, and transport software.
- Problem-solving ability and quick decision-making during escalations.
- Proficient in MS Excel & report preparation.
Qualifications & Experience:
- Graduate / Diploma in Administration or related field.
- 2–4 years of experience in transport operations (preferably in a large setup with multiple shifts).
- Experience in vendor handling and transport compliance is preferred.
Working Conditions:
- Rotational shifts (including night shifts, if required).
- Available for emergency support and escalations beyond regular work hours.
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