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School Admin/Operation Lead

3 weeks ago

Pune, Maharashtra, India VIBGYOR Group of Schools Full time

JOB DESCRIPTION SCHOOL OPERATIONS LEAD

Role School Operations Lead

Department Operations

Designation Assistant Manager/Deputy Manager/Manager - Operations

Reporting to Principal

Primary Purpose of the Job Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization. Administrator is responsible for managing various operations at a facility. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Key Responsibilities

  • Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for a school.
  • Monitoring budgets with actual expenses to ensure high efficiency at low cost.
  • Ensuring all the AMC & Contracts are live and Maintenance of Office Premises including AMC, Repair of assets etc.
  • Transport Management Regular monitoring bus movement and ensuring safety of students during arrival and dispersal.
  • Make effective use of all resources available to the department, nurturing the strength and aspirations of existing key personnel.
  • Handle emergencies & manage crisis.
  • Vendor Management - Validation and evaluation of vendors. Negotiations, ensuring the services are rendered within the timeline and follow up on their payments.
  • Supervise, advice and mentor the admin team
  • Developing and maintaining school administrative activities.
  • Work with the schools Senior Leadership Team (SLT) and Board in devising strategy.
  • Supervise, advice and mentor the admin team

Key Interactions Internal: All Staff External: Vendors Desired Qualification

  • Graduate ) or Postgraduate (PG- Operation/Admin/Facility) from a recognized University in India or abroad

Years of Experience

  • School Administration experience preferred
  • Post-graduate / MBA with good communication skills and ability to correspond independently.
  • Minimum experience of 5 to 8 years in reputed school
  • Should have prior experience of dealing with Education Department and ICSE/CBSE Boards.
  • Knowledge of finance and budget essential
  • Candidates should have a good command over English and good man management skills.

Expected Competencies

  • Situational Adaptability
  • Instills trust.
  • Customer Service
  • Tech Savvy
  • Accountability
  • Result Driven
  • Communication
  • Interpersonal Skills
  • Collaboration
  • Optimizing work processes

Skills and Knowledge

  • Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).
  • Understanding of budgeting, asset management & compliance.
  • Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.

Human Resources and Development Job Description

Job Location : NIBM - PUNE