Administration Head

22 hours ago

Ahmedabad, Gujarat, India Techwave IT Solutions Pvt Ltd Full time ₹ 50,000 - ₹ 80,000 per year

Admin Head-Constructions

Job Summary

The Admin Head will be responsible for overseeing and managing the day-to-day administrative operations of the organization. This role ensures smooth functioning of office facilities, vendor management, compliance of administrative policies, and support to all departments for their operational requirements.

Key Responsibilities

  • Office Administration & Facility Management
  • Ensure smooth day-to-day functioning of the office and administrative activities.
  • Supervise housekeeping, security, pantry, reception, and overall office maintenance.
  • Manage office infrastructure, seating arrangements, repairs, and AMC (Annual Maintenance Contracts).
  • Vendor & Purchase Management
  • Identify, evaluate, and finalize vendors for office supplies, stationery, housekeeping material, IT peripherals (in coordination with IT), etc.
  • Negotiate rates, prepare comparative statements, and maintain cost-effective procurement.
  • Ensure timely purchase, delivery, and stock management of all admin-related items.
  • Asset & Inventory Management
  • Maintain records of company assets (laptops, desktops, furniture, access cards, ID cards, etc.).
  • Oversee tagging, issuing, and returning of assets to employees.
  • Conduct periodic audits of admin inventory and assets.
  • Attendance, Compliance & Support
  • Coordinate with HR/Payroll for attendance, biometric system, and access control.
  • Ensure adherence to company policies related to office timings, visitors, and security.
  • Support HR & Management during audits, inspections, or statutory visits (if applicable to admin).
  • Travel, Events & Logistics
  • Manage travel bookings, hotel arrangements, and local logistics for employees and guests.
  • Coordinate office events, trainings, meetings, and conferences (venue, setup, refreshments, logistics).
  • Handle courier services, dispatches, and document movement.
  • People & Team Management
  • Lead the admin team (front desk, housekeeping, office assistants, drivers, etc.).
  • Allocate work, monitor performance, and ensure discipline within the admin staff.
  • Conduct regular meetings with admin team to review work, issues, and improvement areas.
  • Budgeting & Cost Control
  • Prepare and manage the administration budget (rent, utilities, consumables, maintenance, etc.).
  • Monitor admin expenses and implement cost-saving measures without impacting quality.
  • Health, Safety & Office Environment
  • Ensure a safe, clean, and professional work environment for employees.
  • Coordinate fire safety drills, basic safety measures, and emergency readiness (in coordination with building management).
  • Address employee complaints related to admin issues promptly.

Key Skills & Competencies

  • Strong leadership and people management skills
  • Excellent coordination and follow-up ability
  • Vendor negotiation and relationship management
  • Problem-solving and decision-making skills
  • Good communication skills (written & verbal)
  • Ability to work under pressure and handle multiple tasks
  • High sense of ownership, discipline, and confidentiality

Contact

Job Types: Full-time, Permanent

Pay: ₹50, ₹80,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

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