Purchase Executive

2 weeks ago

Ludhiana Kty Ludhiana Punjab, India GAD Convent Senior Secondary School Full time ₹ 10,600 - ₹ 12,000 per year

We are Hiring of Our Organization GAD SCHOOL

Salary 10600/- To 12000/-

Contect

Location-Shimla Puri Teddi Road Ludhiana

Procurement & Purchase Management

  • Identify the school's requirements for stationery, books, uniforms, furniture, IT equipment, lab materials, and housekeeping supplies.
  • Source vendors and suppliers as per the school's budget and quality standards.
  • Collect quotations, compare prices, and negotiate with vendors for best deals.
  • Ensure timely purchase and delivery of materials to avoid disruption in school operations.

2. Vendor & Supplier Management

  • Develop and maintain relationships with reliable suppliers and service providers.
  • Prepare vendor lists and maintain supplier contracts/agreements.
  • Evaluate vendor performance based on quality, delivery timelines, and pricing.
  • Resolve disputes, delays, or issues with vendors.

3. Inventory & Stock Management

  • Maintain records of stock in the school store (stationery, books, lab equipment, sports items, uniforms, etc.).
  • Conduct regular stock audits and report shortages to management.
  • Issue materials to departments as per requirement and maintain issue registers.
  • Prevent overstocking, understocking, and wastage of materials.

4. Budgeting & Cost Control

  • Prepare purchase budgets in consultation with the Accounts/Finance department.
  • Ensure purchases are cost-effective without compromising quality.
  • Track expenses against the approved purchase budget.

5. Compliance & Documentation

  • Follow school policies and CBSE/State Board norms related to procurement.
  • Maintain purchase orders, invoices, bills, and payment records.
  • Ensure timely approval of purchase requisitions from management.
  • Coordinate with accounts for vendor payment processing.

6. Coordination & Reporting

  • Coordinate with academic departments, labs, admin office, and housekeeping to collect requirement lists.
  • Submit daily/weekly/monthly purchase reports to the Principal/Management.
  • Assist in planning requirements for annual events, sports day, functions, and examinations.

7. Other Responsibilities

  • Handle emergency purchase requirements (repairs, maintenance, utilities).
  • Maintain confidentiality of school pricing, supplier details, and purchase strategies.
  • Ensure quality check of all purchased items before acceptance.

Job Type: Full-time

Pay: ₹10, ₹12,000.00 per month

Benefits:

  • Cell phone reimbursement

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