Admin Assistant

11 hours ago

Gurgaon, Haryana, India Blue Matter Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role Overview

We are looking for an experienced and resourceful Administrative Assistant with 4–5 years of professional experience to provide high-level administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision. Key Responsibilities
  • Manage and coordinate calendars, meetings, and appointments for leadership or teams
  • Prepare internal and external communications, memos, reports, and presentations
  • Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
  • Serve as a point of contact for internal teams and external vendors/clients
  • Maintain office groceries – Timely orders, keep a count of stock, budget.
  • Oversee procurement and inventory of office supplies and ensure smooth office operations
  • Assist in onboarding and coordination for new hires or department transitions
  • Support office events, meetings, and department initiatives
  • Ensure office upkeep
  • Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.
  • Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers
  • Support with organizing office events, lunches, and meetings
Required Qualifications
  • Bachelor's degree or equivalent experience
  • 4–5 years of experience in an administrative or executive assistant role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
  • Excellent written and verbal communication skills
  • Strong organizational, multitasking, and prioritization abilities
  • Ability to handle sensitive information with integrity and discretion
Preferred Skills
  • Experience supporting leadership or cross-functional teams
  • Knowledge of office management practices

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