Export Documentation Executive

1 week ago

Loni, Uttar Pradesh, India Preet Brothers Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Job Summary:

The Export Documentation Executive is responsible for handling end-to-end export documentation, shipping coordination, invoicing, and customs clearance activities. The role ensures compliance with international trade regulations and timely execution of export orders.

Key Responsibilities:

1. Documentation:

  • Prepare, verify, and manage export documents such as:
  • Commercial Invoice & Packing List
  • Shipping Bill / Export Declaration
  • Bill of Lading / Airway Bill
  • Certificate of Origin (COO)
  • Insurance Certificate
  • Letter of Credit (LC) documentation
  • Export Incentive / Duty Drawback documents
  • Ensure accuracy and completeness of all shipping and export-related papers.

2. Shipping Coordination:

  • Coordinate with freight forwarders, shipping lines, and CHA (Customs House Agents) for booking, container arrangements, and timely shipment.
  • Track shipments and provide updates to clients and internal teams.
  • Ensure correct application of INCOTERMS (FOB, CIF, EXW, etc.).

3. Invoicing & Finance:

  • Prepare export invoices as per buyer/LC requirements.
  • Liaise with banks for submission/negotiation of export documents under LC.
  • Coordinate with the accounts team for realization of export proceeds and follow up on outstanding payments.

4. Customs & Compliance:

  • Handle customs clearance procedures in coordination with CHA.
  • Ensure compliance with DGFT, FEMA, RBI, and other regulatory guidelines.
  • Maintain accurate records for audit and statutory purposes.

Qualifications & Skills:

  • Graduate in Commerce / International Business / Logistics; MBA preferred.
  • 25 years of experience in export documentation, shipping, or customs clearance.
  • Good knowledge of international trade practices, export incentives, and customs procedures.
  • Familiarity with ERP systems and MS Office.
  • Strong attention to detail, accuracy, and organizational skills.
  • Good communication and coordination ability.

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