Talent Acquisition Coordinator

Overview:

As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes for hiring category: North America Professional External Hiring. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.

This role requires strong organizational skills, attention to detail, stakeholder collaboration, and the ability to work efficiently in a fast-paced environment. You will work closely with Recruiters, Hiring Managers, Talent Acquisition Leaders, and HR teams to deliver an exceptional recruitment experience for both candidates and internal stakeholders.

Responsibilities:

Recruitment Coordination & Process Management

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS).
  Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics.
  
  Offer & Pre-boarding Support:
• • Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery.
    Facilitate background checks, tracking progress, and resolving any related issues.
• Onboarding Coordination:
• Support pre-boarding activities, including new hire documentation and orientation scheduling.
  Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently.
• Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.

Data Management & Reporting

• Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems.
• Ensure data integrity and compliance with company policies and data privacy regulations.
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.

Stakeholder Management & Communication

• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates.
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment.
• Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process.

Process Improvement & Technology Utilization

• Identify and suggest process improvements to streamline coordination activities and enhance efficiency.
• Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities.
• Stay updated on system and process changes, ensuring proper adoption and compliance.

Compliance & Process Adherence

• Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards.
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols.
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.

Specialized Responsibilities Based on Coordination Type

• Coordinate high-volume hiring processes for external professional, early talent, and frontline recruitment.
• Work closely with campus recruitment teams, operations managers, and talent partners to ensure timely hiring.
• Manage external candidate engagement, ensuring a smooth recruitment journey from interview scheduling to onboarding.

Qualifications:

Education & Experience:

• Bachelor's Degree and 2+ years of experience in recruitment coordination, HR operations, or talent acquisition support.
• Talent Acquisition Technology Expertise: Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies.
• Organizational & Time Management Skills: Strong ability to manage multiple priorities, high-volume hiring processes, and deadlines in a fast-paced environment.
• Communication & Stakeholder Management: Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional stakeholders.
• Process & Compliance Adherence: Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity.
• Attention to Detail: Strong focus on accuracy in offer processing, scheduling, and data management to maintain seamless recruitment coordination.
• Collaboration & Confidentiality: Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information.
• Candidate Experience Management: Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process.
• Proficiency in English: Strong written and spoken English skills to support recruitment coordination across regions.

Preferred Qualifications

• High-Volume Hiring Expertise: Experience supporting external professional, early talent, or frontline hiring processes in a high-volume recruitment environment.
• HR Systems & Data Management: Familiarity with recruitment workflows, HR processes, and system-generated analytics to support reporting and insights.
• Process Improvement Mindset: Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities.